Administrative Assistant

3 days ago

London, Canada Williams Meaden & Moore Inc. Full time

**Job Summary**

**Responsibilities and Duties**:

- Assist Office Administrator, Partner and team members in all administrative matters, including communication with clients.
- Data entry.
- Arrange and plan meetings when required.
- Review and maintain client contracts, initiate procedures required to follow contract demands and hourly rates, etc.
- Maintain office systems and procedures, file management as requested by Partner.

Administrative Lead for:

- New file set-up including Caseware Time, Caseware Working Papers, and Airtable/iFirm.
- Conduct firm-wide conflict of interest checks.
- Editing, reviewing, and submitting Initial Request Letters and follow-upletters.
- Conducting follow-ups on behalf of team members as assigned.

Back-up to the Office Administrator for:

- Editing and finalizing reports.
- Create and maintain templates for invoicing, etc.
- Respond to enquiries from clients regarding invoices, payments and accounts.
- Coordinate and prepare monthly, quarterly and yearly reports for various clients as specified in Service Contracts.
- Issue periodic reminders to team members for invoicing and accounts receivable follow up.
- Issue monthly Accounts Receivable statements to clients.
- Executive Assistant support for Partner.
- Other duties as required by Partner.

**Education and Professional Skills/Knowledge**:

- Minimum 1 year experience in a professional administrative capacity, preferably with a finance background.
- Ability to exercise good judgement, show initiative and be proactive.
- High standards of ethic and confidentiality to handle sensitive information.
- Advanced knowledge of MS Office and Excel.
- High attention to detail in all areas of work.
- Excellent problem-solving skills and a proven ability to work in a team environment.
- Exceptional organizational, time management and prioritizing skills.
- Proven ability to effectively prioritize workflow.
- Excellent interpersonal, written and oral communication skills.

**Job Types**: Full-time, Permanent

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care

Ability to commute/relocate:

- London, ON N6A 5P3: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

- What is your salary expectation?

**Experience**:

- Administrative: 1 year (preferred)

Work Location: Hybrid remote in London, ON N6A 5P3

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