Bookkeeper/accounts Assistant
5 days ago
At Upper Canada Road Services, we work hard to build long-term relationships with our customers, partners, and community. We take pride in operating with integrity in every facet of our business. Our success has depended on consistently delivering value to our customers, project owners, and all stakeholders.
We are looking for a dynamic individual to join our team as a Bookkeeper/ Accountant Assistant. Report to the Controller, assisting in the daily accounting entries into QuickBooks & Spectrum for several legal entities, and maintaining all records and files on B2W (Operational software).
**Tasks**:
- Set up new Jobs/Projects in ERP/ Accounting software and update daily /weekly records from operating software.
- Assists project managers (PMs) with accounting matters - support for Invoicing, reports etc.
- Invoice customers from the details provided and approved by project managers.
- Prepare monthly revenue variance report, B2W (operation software) vs ERP, to discuss with Project Managers, to prevent any revenue leakage.
- Track holdback amounts & provide Statutory Declarations, when required.
- Weekly calling to customers for prompt payment of outstanding invoices & communicate with customers and project managers for any discrepancies or invoice related matters.
- Prepare a weekly aging report for project managers, to discuss overdue accounts and escalate to management team following company policies and procedures.
- Ascertain the correctness and validity of bills/vendor invoices.
- Process bill payment to vendors on the due date by cheque or credit card by referring to contracts/PO/Approvals and Packing Slips (3 ways matching).
- Request and reconcile statement of accounts from suppliers; communicate with them for any discrepancy.
- Processing weekly payroll.
- Strong knowledge of ERP software (preferably Spectrum), QuickBooks & Excel spreadsheets.
- Maintain accounting controls and follow existing accounting policies and procedures.
- Create, update, and maintain financial schedules such as fixed assets, leases, depreciation, accruals, etc.
- Reconciliation of Bank (bank accounts, credit cards), Vendor Accounts, Customer Accounts, and Intercompany Accounts.
- Update, verify, and maintain accounting Sub
- ledgers and other financial records.
- Assist in the monthly & yearly financial statement preparation including financial schedules, journal entries, and related tasks.
- Assist with financial audits preparation.
- Support or Assist Controller / supervisor with tasks assigned, as required.
Pay: $48,000.00-$60,000.00 per year
**Benefits**:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
**Experience**:
- Accounts receivable: 3 years (required)
- ERP systems: 3 years (required)
- QuickBooks: 3 years (required)
- Microsoft Excel: 4 years (required)
Work Location: In person
Application deadline: 2025-03-06
Expected start date: 2025-03-17
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