Executive Officer, Faculty of Science

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**Job Requisition ID**:
2025-00739

**Time Type**:
Full time

**Employee Group**:
Staff

**Job Category**:
Administrative Support

**Employment Type**:
Permanent

**Department**:
Faculty of Science - Dean of Science Office

**Hiring Range**:
$171,621.72 - $214,527.15

**Posting Information**:
The internal posting deadline for this position is Thursday, November 6, 2025 at 11:59PM.
This is a Career Path position. The final level will be determined based on demonstrated skills and experience.
Anticipated hiring ranges:

- USG 18: $157,251.41 - $196,564.26
- USG 19: $171,621.72 - $214,527.15

**Primary Purpose**

The Executive Officer (EO) is a strategic leader and advisor, ensuring that each Faculty is well positioned to achieve its bold vision and strategy. As the most senior staff member in the Faculty, the EO is responsible for overall business operations, administrative infrastructure, and the advancement of strategic initiatives. Reporting directly to the Dean, the EO is accountable for a wide variety of executive duties, initiatives, and special projects that have a far-reaching impact on the future success of the Faculty, the University and beyond. The EO also provides continuity within the Faculty during times of transition such as the Dean’s turnover. The EO exercises considerable judgment and discretion in her/his capacity. The role has significant influence and responsibility for strategic planning, policy development and execution.

**Key Accountabilities**

**Establishes the Strategies, Directions and Priorities of the Faculty’s Administrative Infrastructure**
- Supports the Dean to develop long-term vision and strategy for the Faculty, with particular focus on business operations and infrastructure, and their integration with academic programs
- Translates vision and strategy into operational plans
- Aligns resources (budget, staff, systems and processes) with strategyResponsible for annual reporting on faculty, staff and administrative infrastructure

**Responsible for Implementing and Achieving Long-Term and Short-Term Operational Plans**
- Provides strategic and operational leadership for the design, implementation and continuous improvement of non-academic services within the Faculty, including finance, budget planning, human resources, governance, facilities management, capital construction (e.g. new buildings) and renovations
- Ensures that the operational plans are delivered on time and on budget
- Integrates functional areas to ensure effective and efficient delivery of services
- Provides advice and expertise to the Faculty leadership on issues relating to operational activitiesResolves complex operational issues

**Responsible for Creating Strategies, Proposing Changing and Directing the Administrative Service Delivery Models Across the Faculty**
- Reviews and continuously improves administrative and business systems/processes to enhance service quality while maintaining/improving cost efficiency
- Deploys technologies where appropriate to optimize systems and processes
- Communicates Faculty approaches and principles to be used in decision making and approval of operational practices (e.g., work from home guidance).

**Provides Strategic Advice and Insights to Leadership and Various Committees**
- Ensures that advice is evidence based and data informed, and connects decision making with budgetary/financial impact
- Takes into consideration a wide variety of viewpoints and perspectives that may be in conflict with each other
- Builds consensus in a highly decentralized, and collegial environment
- Works closely with departmental Chairs, School Directors and/or Associate Deans, either individually or as a group, to facilitate decision-making on matters of strategic importance to the Faculty, for example:

- Incentive structure to promote and reward teaching excellence
- Development of new and/or collaborative degree programsFunding allocations in support of research faculties and infrastructure

**Ensures the Effective and Efficient Utilization, Deployment and Development of Resources**
- Responsible for the management of the Waterloo Budget Model (WBM) on behalf of the Faculty
- Directs scenario analysis to demonstrate the impact of decisions
- Anticipates potential evolution to the WBM and develops corresponding strategy and action plans
- Oversees the development and the implementation of a Faculty specific resource allocation model
- Directs the long-range forecast of revenue and expenditures
- Directs data analytics, and reports to l