Manager, Payment

**Department** Vice-President Finance & Administration - Shared Services Finance Services

**Salary range** $73,882 to $123,130

**Posted date** October 4, 2024

**Closing date** October 20, 2024

**Position Type** Full Time

**Description**:
**_This position is a part of the Association of the Academic Staff of the University of Alberta (AASUA)._**

In accordance with the Administrative and Professional Officer Agreement, this full-time continuing position offers a comprehensive benefits package found on our Benefits Overview page and annual salary range of $73,882 to $123,130.

Location - Work primarily takes place at Enterprise Square.

**Working at the University of Alberta**
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**Working for Shared Services**

Our vision is a close-knit community of smart, approachable people who collaborate, exchange knowledge and identify solutions. Our team of experts problem-solve by collaborating with Centres of Expertise, faculty and staff in order to see the whole end-to-end process and find a solution that works for the entire community.

We will provide advice, guidance and leadership in process, quality and accuracy. Shared Services is a continuously growing, highly educated, integrated team that provides service excellence in delivering and innovating the diverse catalog of services we are responsible for.

Ultimately, we create a human, positive experience when it comes to problem-solving.

The staff who are joining Shared Services can expect to feel empowered in the service they provide and look to grow their careers with critical thinking, relationship building and ongoing learning opportunities.

**Position**

Reporting to the Director of Financial & Distribution Services, Shared Services, the Manager of Payment & Compliance Services will provide consistent leadership to a group of financial specialists responsible for overseeing the financial processing and reporting for this area for the University. The manager is accountable for supervising the delivery, efficiency, integrity, and compliance of all payments for the university. The manager is responsible for ensuring all critical issues are identified and addressed to help the University meet its goals. The manager should understand and foster business relationships with third parties and other departments from Shared Services, Faculties, and Centres of Excellence. The manager will engage their staff and create and maintain a collaborative team environment that promotes an excellent client service experience that is in alignment with the Shared Services model and vision while ensuring process accuracy and efficiency within University policies, procedures, collective agreements/terms and conditions, and applicable legislation. The Manager endeavors to integrate and advance the University’s commitments to equity, diversity and inclusivity in all facets of this role.

**Duties**
- Oversee and coordinate financial processing activities, ensuring timely and accurate payment to suppliers, staff, and non-employees, including reimbursements and non-salary expenses.
- Manage the corporate credit card program, including card issuance, limit adjustments, cancellations, and reconciliation of transactions with receipts.
- Review and verify payments, ensuring proper documentation and approvals for staff/non-staff reimbursements, travel expenses, and supplier payments.
- Ensure PCI compliance across payment processes and provide relevant training to staff.
- Maintain vendor accounts, support procurement processes, and ensure adherence to procurement policies, including the creation and validation of requisitions, RFPs, and contract renewals.
- Record surpluses and losses related to equipment or asset sales, retirements, and disposals, and manage insurance claims for lost cards or stolen assets.
- Assist the Director with operational planning, budgeting, forecasting, and the review and development of policies and procedures.
- Monitor and address internal control issues, escalating where necessary, and resolve disputes related to student receivables.
- Analyze and evaluate the impact of decisions on business operations, staff, students, and external parties, providing regular operational upda