Sales Administrator

At Leggat Chevrolet Cadillac Buick GMC Limited, we believe in delivering an exceptional customer experience with every interaction. We’re currently seeking a Sales Administrator who not only supports both our Sales and Accounting departments but also exemplifies our commitment to integrity, transparency, and outstanding service. This key role ensures smooth coordination and accurate documentation from the moment a vehicle is sold to its final posting and funding.

**About Us**

Established in 1922, Leggat Auto Group is a family-owned business with 11 dealerships across Southern Ontario. With over a century of experience, we are committed to providing exceptional automotive experiences to our community. Whether you're looking for your perfect vehicle, service, repairs, or parts, our team of over 600 dedicated employees is here to help you find solutions. At Leggat Auto Group, we value teamwork, passion, and ingenuity, and we are committed to providing a supportive and motivating environment for our employees to grow their careers.

**Key Responsibilities**

**Dealer Trade Management**:

- Source and coordinate vehicle trades with other GM dealers
- Manage documentation and transportation logistics
- Ensure accurate and timely inventory transfers

**Deal Processing & File Management**:

- Prepare and maintain complete deal files for new and pre-owned sales
- Assist with coordination and scheduling of vehicle deliveries
- Monitor deals throughout their full transaction cycle from sale, to bank funding, to final accounting posting
- Ensure documentation reflects Leggat's high standards of customer care and accuracy

**Inventory Control**:

- Maintain precise records for new and used inventory in the dealership system (PBS)
- Collaborate with sales team to track incoming and outgoing vehicles
- Uphold internal standards for clean, transparent reporting and accountability

**Vehicle Licensing & Registration**:

- Prepare and process vehicle licensing and registration in compliance with provincial regulations
- Ensure all documents meet customer satisfaction and legal standards

**Manufacturer Program Compliance**:

- Review and verify deals for eligibility under GM incentive programs
- Ensure accuracy of information to support prompt customer delivery and funding
- Stay current on all GM program changes to better serve internal teams and clients

**Qualifications**:

- Prior dealership experience in an administrative or sales support role is preferred
- Familiarity with GM processes and incentive programs is an asset
- Proficient in PBS (dealer management software) and Microsoft Office
- Detail-oriented with strong organization and time management skills
- Able to work collaboratively across departments, with a customer-centric mindset
- Excellent written and verbal communication skills

**Why Work for Leggat Auto Group**:

- Career Growth Potential with 12 Dealerships and 600 Employees strong
- Drug, Dental and Extended Health Benefits
- Travel, Life Insurance and AD&D
- LifeWorks Employee Assistance Program (EAP)
- Employee Recognition and Events
- Employee Pricing on Vehicle Purchases and Parts and Services
- Goodlife Membership Discounted Corporate Rate
- Free Parking
- Leggat Care Foundation, we support the communities in which we live and work
- We represent 80% of the Car Manufacturer Brands

**What We Value at Leggat**:

- We pride ourselves on creating a workplace rooted in respect, accountability, and exceptional customer service. In every role, we aim to:

- Treat every customer like family
- Maintain honesty and transparency throughout the buying process
- Work as a team to exceed expectations, not just meet them
- If you are motivated by process excellence and a shared goal of delivering world-class customer experiences, this is the role for you.

**Additional Information**:
We would like to thank all applicants, only those selected for an interview will be contacted.