Finance & Payroll Officer

**Date Posted**:08/28/2025
**Req ID**: 44984
**Faculty/Division**: Faculty of Applied Science & Engineering
**Department**: Dept of Materials Science & Engineering
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00058074

**Description**:
**About us**:
**Your opportunity**:
Reporting to the Director of Administration, the Finance & Payroll Officer will be responsible for supporting the research and financial management at the Department of Materials Science & Engineering. The Finance & Payroll Officer ensures all expenses are processed on time and correctly per University and sponsor’s guidelines, and research sponsor deadlines are met. The incumbent willwork with a portfolio of Principal Investigators and will be responsible for their payroll, finance and business affairs.

**Your responsibilities will include**:

- Analyzing actual expenditures in comparison to budget and preparing reports forfinancial planning and funding terms compliance
- Generating specialized analyses and reports for financial planning
- Monitoring department budget to ensure expenditures remain within budgeted allocations
- Monitoring, recording, reconciling and/or reporting on funding accounts for grants and contracts
- Analyzing information to identify spending trends and recommend cost savingmeasures
- Identifying and resolving individual data anomalies and discrepancies
- Liaising with internal contacts to resolve accounting, payroll and/or HRIS processing issues

**Essential Qualifications**:

- Bachelor's degree in commerce, economics, accounting or finance, or acceptable combination of equivalent experience.
- Minimum three (3) years of related experience in financial management,including experience working with budget variance reports and experience monitoring fund accounts for grants and contracts.
- Experience using a Financial Information System (FIS), Human Resources Information System (HRIS) and Research Information System (RIS).
- Experience preparing and processing expense reimbursements via CONCUR or similar systems.
- Experience classifying and processing invoices in FIS or equivalent systems.
- Experience processing payroll and troubleshooting and resolving payroll discrepancies.
- Demonstrated commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and working environment.
- Strong verbal and written communication skills and ability to communicate complex financial procedures to a range of audiences with varying levels of financial knowledge.
- Demonstrated ability to exercise a high level of confidentiality, professionalism, good judgment, initiative, tact and discretion.
- Ability to organize and prioritize work to meet deadlines and to multi-task.
- Excellent communication skills (verbal and written).
- Accurate data entry and attention to detail.
- Highly developed computer skills including Word, Excel, PowerPoint, Outlook and SharePoint.
- Self-motivated, proactive, and demonstrated ability to work independently while also being an effective team player.
- Demonstrated capability to deliver exceptional customer service in a timely manner tostudents, staff, and academics.

**Assets (Nonessential)**:

- Experience processing payroll for Senior Research Associates and Research Associates (Limited Term).

**To be successful in this role you will be**:

- Accountable
- Approachable
- Efficient
- Organized
- Problem solver
- Responsible

**Notes**:This role is currently **NOT**eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the**University of Toronto’s Alternative Work Arrangements Guideline.**

**Closing Date**: 09/08/2025, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Administrative / Managerial
**Recruiter**: Julia Chou

**Lived Experience Statement