Operations Coordinator

4 days ago

Sherwood Park, Canada The Strathcona County Heritage Foundation Full time

**Key Responsibilities**:

- **General Administrative Duties**:

- **Office Management**: Oversee daily operations, manage schedules, handle correspondence, and maintain office supplies.
- **Record Keeping**: Ensure accurate records and databases related to museum operations are maintained.
- **Document Preparation**: Prepare and organize reports, presentations, and documentation for management and the board.
- **Event Coordination**:

- **Planning and Execution**: Assist in organizing museum events such as exhibitions, community outreach programs, and special functions.
- **Logistics**: Coordinate logistics, including scheduling, vendor management, and providing on-site support during events.
- **Marketing and Communications**:

- **Content Management**: Manage and update the museum’s website and social media platforms to promote upcoming events and activities.
- **Communications**: Draft newsletters and other promotional materials for museum events and programs.
- **Sponsorship Support**:

- **Research and Outreach**: Assist in identifying potential sponsors, maintaining relationships with existing sponsors, and conducting research on sponsorship opportunities.
- **Proposal Support**: Help prepare and present sponsorship proposals and packages to potential sponsors.
- **Event Acknowledgment**: Coordinate sponsor-related events, ensuring sponsors receive recognition as per sponsorship agreements.
- **Donor Recognition and Stewardship**:

- **Acknowledgment**: Assist in managing donor recognition and delivering benefits as outlined in sponsorship agreements.
- **Financial and Budget Oversight**:

- **Tracking**: Monitor and track administrative expenses and sponsorship revenue.
- **Budget Assistance**: Support financial planning and budgeting related to administrative and sponsorship activities.
- **Compliance**:

- **Regulatory Adherence**: Ensure compliance with relevant regulations and museum policies for all administrative and sponsorship activities.

**Key Personal Attributes**:

- Strong organizational and time management skills
- Excellent communication and interpersonal abilities
- Attention to detail and a proactive approach to problem-solving
- Ability to work collaboratively in a team environment
- Flexibility and adaptability in managing multiple responsibilities

**Additional Requirements**:

- Fluent in English; additional languages are an asset
- Ability to lift up to 20 lbs and work in diverse environments
- Access to personal transportation for events and outreach activities
- Successful Vulnerable Sector check required upon hiring

**Occasional evening and weekend work required for events**

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$50,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- Weekends as needed

**Education**:

- Bachelor's Degree (preferred)

Work Location: In person

Application deadline: 2024-10-25
Expected start date: 2024-11-18

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