Financial Manager

**Employment Opportunity - Financial Manager**

**Job Summary**:
Reporting to the Director of Operations at Grant Memorial Baptist Church (GMBC), this position is responsible for all accounting activities and financial reporting related to the operations of GMBC, a church with 1,500 constituents and an annual operating budget of $2.3 million.

**Direct Report**: Payroll Administrator/Financial Coordinator

**Time Requirements**: 30 hours per week or.8FTE

General office hours are 8:30 to 4:30 Monday to Friday, alternative working hours will be required periodically to meet the requirements of the position.

**Responsibilities**:
Accounting
- Ensure the maintenance of an appropriate accounting control environment and oversee the operations of the accounting department, providing instructions and support to all paid and volunteer accounting staff
- Ensure adoption and compliance with generally accepted accounting principles applicable to not-for-profit entities
- Review invoices for payment and authorize payment, ensure accounts payable are paid in a timely manner. Prepare and/or review monthly bank reconciliations
- Monitor accounts receivable to ensure timely collection
- Ensure the reconciliation of all inter-organizational accounts
- Ensure the maintenance of schedules and sub-ledgers to support all accounts
- Prepare and/or review month end accruals and adjustments when required
- Ensure the maintenance of appropriate accounting records
- Maintain Capital Expenditure spreadsheet, ordering items when necessary
- Process on-line banking transactions as related to income and donation and journal entries
- Maintain the petty cash fund, cash balances and banking relationships
- Maintain a documented system of accounting policies and procedures, an orderly accounting filing system and chart of accounts
- Oversee and maintain risk management requirements including property insurance, general liability and director and officer insurance
- Oversee and manage accounting and related software

Payroll
- Oversee the management and administration of payroll, benefits, and group retirement savings plan
- Review, and assist in when necessary, the preparation of regular payroll

Financial Reporting
- Prepare and/or review month end accruals and adjustments
- Prepare timely monthly financial statements on an accrual basis for review with management
- Implement annual budgets and monitor departmental and entity wide revenues and expenses to budget
- Present the monthly financial statements and prepare variance to budget analysis where and when required
- Act as liaison for all fiscal activities including interaction with external parties
- Oversee the annual financial audit preparation of working papers; liaise with external auditors, providing requested accounting information and documentation and responding to their enquiries
- Issue financial statements, provide information to the external accountant for creation of the church’s financial statements, calculate and issue financial analysis of the financial statements
- Calculate and issue financial and operating metrics
- Provide for a system of management cost reports

Budgeting
- In conjunction with the Director of Operations develop the budget process and the development and preparation of annual operating and capital budgets
- Maintain the annual budget, calculate variances from the budget and report significant issues to management
- Assist in the development of longer range financial plans when required

Regulatory Compliance
- Ensure adoption and compliance with generally accepted accounting principles applicable to not-for-profit charitable organizations
- Ensure compliance with Canada Revenue Agency standards and requirements for not-for-profit charitable organizations
- Ensure proper accounting procedures for donations, managing collection, recording and verifying accuracy of charitable receipting
- Ensure appropriate records are maintained to facilitate donor records for tax receipt purposes
- Preparation of year-end receipts for donations for tax purposes
- Prepare/oversee the preparation and timely submission of annual charitable returns and corporate reporting
- Monitor debt levels and compliance with debt covenants

Administrative
- Attend regular meetings of the Ministry Operations Team, the Finance

Committee, and other meetings as requested
- Oversee the development and regular updating of complete policy and procedures manuals
- In conjunction with the Director of Operations develop fiscal policies and procedures to include accounts payable and receivables, capital expenditures, cash management, loans, audits, and internal accounting controls
- In conjunction with the Director of Operations develop a financial plan, risk management strategy and internal control strategy
- Act as Privacy Officer

**Qualifications**:

- Demonstrated ability to act proactively in identifying and analyzing issues and resolving problems
- Proven ability to supervise suppo