Program Coordinator

**_THE READING PARTNERSHIP_**

**_PROGRAM COORDINATOR_**

**Salary Range**: $40,000 - $50,000

The Reading Partnership (TRP) is a registered Canadian charity with a mission to create and deliver literacy-focused programs and resources that empower children in the early years, and their families, to be successful at all stages of life. Originally developed in the Kingston-Galloway Orton Park community in the GTA, our programs are now scaling nationally.

We believe that communities are responsible for their children’s success. We partner with key stakeholders like schools, educators, community groups, organizations, businesses, and parents/caregivers to become part of the solution as we work towards sustainable literacy rates in the communities that need it the most. Our vision is that every child in every community receives the early support they need to learn to write and read so that they can reach their full potential and succeed in school, work, and life.

As a member of a small and growing organization your work will support internal team members (including working closely with senior leadership) and external stakeholders. Your willingness to occasionally complete tasks that may not be included in your job description, communicate effectively, and adapt as the organization evolves will ensure that you have the opportunity to learn and grow with us.

**Position Summary**

This is a full-time (40 hours) contract position reporting directly to the Programs Manager and working closely with the Operations Manager. The Program Coordinator performs a variety of administrative duties; provides coordination and logístical services in support of the operations of the program; to assist with information management of the program.

**Responsibilities include, but are not limited to**:
**Program Administration (75%)**
- Assist in preparing and formatting program-related documents (ie. program materials, presentations, etc)
- Assist the Program Manager in contacting participants to confirm enrollment, update contact information, etc.
- Support the coordination of program orientations; prepare orientation packages and ensure distribution to participants
- Act as the primary contact for program procedures and policies
- Assist with the delivery and implementation of programs
- Collaborate with program delivery partners and facilitators to maintain and update a tracking system for program attendance; support outreach for missed attendance
- Manage, maintain, and update program statistics pre
- and post
- program delivery.
- Maintains and updates the program’s database and mailing list
- Assist in the orientation of new facilitators, reading coaches, and staff, in program best practices, and tools and resources.
- Coordinate all program evaluations (skills assessments, parent surveys, etc.), and accurately enter the data into respective systems
- Liaise with staff from partner organizations to coordinate logístical arrangements for programming
- Coordinate registration process and act as the contact person for the participants
- Assist in the development of new curriculum and learning assets
- Attend after-hours program sessions as needed to support staff and volunteers

**Financial Management Support (10%)**
- Complete program expense reports when required; ensuring all supporting documents (i.e. receipts, etc) are included prior to submitting to the Finance Office
- Support in the collection and tracking of program-specific invoices and expenses
- Provide administrative support during budget preparation

**Communication and Social Media Support (15%)**
- Collaborate with the Communications Coordinator on the maintenance and regular update of TRP’s website
- Co-responsible for capturing all TRP events and safeguarding of all photos and video recordings

**Qualifications and Experience**
- Minimum 2 years of relevant experience, demonstrated experience in supporting the cultivation and implementation of community programs and events
- Proven ability to steward positive relationships with program participants, partners, and community groups/organizations
- Skilled communicator - able to build relationships and convey information orally and in writing for different platforms and audiences.
- Proficient in Google Suites; working knowledge of Canva, In-Design, Adobe Photoshop, MailChimp, WordPress, Thinkific, and Eventbrite is a great asset
- Videography and photography skills are an asset
- Must show initiative and be able to work independently and cooperatively.
- Excellent organization skills with attention to detail
- Experience working with start-ups and/or non-profits is an asset
- Completion of post-secondary education in Early Childhood Education, Teaching or Literacy is an asset

**Equal Employment Opportunity Statement**

The Reading Partnership prides itself with being an equal opportunity employer. All applicants will be considered for employment regardless of citizenship, race, place of origin, ethnic o