Accounts Payable

**Current Job Title**:
**Accounts Payable Clerk**

**Job Code**:
**Reports To**:
Jalaj Joshi

**Date Approved**:
March 2021

**Prepared By**:
Jalaj Joshi

**Approved By**:
Human Resources/Management

**Job Summary**

Reporting to the Corporate Controller, the Accounts Payable Clerk is directly responsible for performing data entry and related duties in disbursing non-payroll accounts payable to individuals, suppliers, corporations, and other entities. This includes filing, maintaining and updating financial spreadsheets and performing other administrative duties of the finance department. The A/P Clerk will also ensure the timely and accurate processing of payment documents such as purchase orders, travel reimbursements, stipends, and any other accounting transactions related to A/P management. This position involves administrative interaction to provide billing information and support in order to facilitate daily bank reconciliations.

**Primary Responsibilities**
- Collaborate with the Accounting/Treasury to maintain A/P performance levels.
- Perform Accounts Payable and Administrative filing duties.
- Enter Invoices, Item Charges, Credit Memo, Expense Reports and other Vendor/Payable data into the ERP
- Collaborate with Senior Management/Treasury and Plant Management to determine cheque runs.
- Post and reconcile company payments to general ledgers.
- Perform other administrative duties of the finance department.
- Review bills to the company for potential errors and/or discrepancies.
- Investigate and resolve billing discrepancies or misapplied cash transactions.
- Post A/P data to profit/loss reports, balance sheets, income statements, and other documentation.
- Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel.
- Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
- Perform monthly bank reconciliations.
- Post monthly routine journal entries
- Prepare monthly management reports
- Prepare monthly Accounts payable KPI reports
- Perform Vendor Relationship Management - Follow up vendors and manage the accounts
- Prepare GST Returns, Stats Canada Filing, Adhoc tax filing
- Investigate payment problems while following corporate A/P policies and procedures.
- Perform other duties as required as assigned by the Corporate Controller and/or designate.

**Required Qualifications**
- Accounting diploma or working towards accounting degree or diploma and 5 years of experience, or an equivalent combination of education and experience.
- Minimum of 2 years' direct experience in an A/P capacity.
- Demonstrated ability to accurately calculate, post, correct, and manage accounting figures and financial records.
- Strong knowledge of payment regulations and fair credit practices.
- Must possess a high level of moral judgment for handling confidential information and monetary transactions.
- Experience in gathering data, compiling the proper information, and preparing financial reports.
- Able to perform moderate to complex account reconciliations.
- Basic knowledge of accounting systems, budgets, and internal controls.
- High level of proficiency with Microsoft Office productivity suite, specifically Excel.
- Effective attention to detail and a high degree of data entry accuracy.
- Strong work ethic and positive team attitude.
- Sound analytical thinking, planning, prioritization, and execution skills.
- Excellent teamwork and team building skills.
- Able to effectively communicate both verbally and in writing.
- Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
- Strong problem identification and problem resolution skills.

**Proficiency in the Following Computer Skills**
- Solid working knowledge and ability to navigate a PC windows environment, including shared drives.
- Strong skills and ability to easily navigate the internet/intranet environment.
- Ability to learn new software quickly and willingness to continuously develop technology skills.

**Physical Requirements**
- Sitting for extended periods of time.
- Ability to work overtime when required.
- Demonstrates good and safe work habits and have a clean working environment.
- Ensure full compliance with JKO’s policies and procedures including Health & Safety.

Employee Name _(Please print)_ Employee Signature Date

**Job Types**: Full-time, Fixed term contract
Contract length: 6 months

Schedule:

- 8 hour shift

COVID-19 considerations:
PPE Stations are available throughout the office and COVID Protocols are in place.

**Experience**:

- Accounts payable: 2 years (preferred)
- Microsoft Excel: 2 years (preferred)
- Accounting Software: 2 years (preferred)