Coordinator, Events

**Coordinator, Events**

**Location: Granville Office, Vancouver**

**Reporting to: Associate Director, Events & Sponsorship**

**Job status: Permanent full-time (75 hours bi-weekly)
**- Canuck Place Children’s Hospice (CPCH) is British Columbia’s recognized pediatric palliative care provider. For over two decades, through the many programs and services we provide, we have made a significant difference in the lives of children with life-threatening illnesses and the families who love them. Be part of a talented and innovative team that takes pride in supporting and providing the highest quality pediatric palliative care._
- It is the expectation for all roles across the organization to know the organization’s philosophy of pediatric palliative care and uphold a commitment to further ones knowledge. Our philosophy of pediatric palliative care is as follows: Pediatric palliative care improves quality of life, promotes comfort, and reduces suffering for children with life-threatening conditions (serious illness) and their families through a holistic approach addressing; physical, emotional, social and spiritual needs. It is collaborative person & family-centred care delivered using a team-based approach throughout the continuum of care across all ages and stages of illness, including bereavement. It values choice and honest and compassionate communication._

**HERE’S WHY IT’S SO GREAT TO WORK WITH US. **Aside from being surrounded by a friendly, inclusive, dedicated team, Canuck Place offers employees up to 20 days’ vacation (pro-rated to their full-time equivalency), an 100% employer-paid benefits package, Municipal Pension Plan (MPP), a Health Spending account that provides up to $500 annually to provide additional coverage for health and wellness activities/services, informative lunch n’ learns, as well as various learning opportunities. Canuck Place Children’s Hospice also has a ‘Care For the Caregiver’ committee who provides ongoing, creative activities to connect us with one another as a reminder that it’s _‘this’ _moment that really counts.

**SUMMARY**

The Coordinator, Events is an essential and active member of the high-performing Marketing, Communications, and Events team. Working closely with internal and external stakeholders, the Coordinator leads and delivers CPCH gala silent auction programs, provides pivotal support to gala ticket sales strategy and execution, manages logistics and execution of CPCH stewardship events, coordinates volunteers, and maintains strict accuracy in our databases.

The Coordinator, Events is a forward-thinking team player who thrives in a fast-paced, dynamic environment. They are self-aware, professional, and innovative with a passion for achieving results while doing meaningful work.

**RESPONSIBILITIES**
- Develop and deliver the silent auction strategy for gala events with a focus on meticulous data management, tracking, and follow through, as well as creativity, relationship building, logistics, and collateral development.
- Support the development and execution of event ticket sales strategies including list and invitation development, website updates, payment processing, guest information collection, and tax receipting.
- Execute operational plans for CPCH stewardship events including sourcing and booking vendors, developing site plans, and coordinating logistics with internal teams.
- Co-lead and execute Canuck Place’s participation as a partner charity in the BMO Vancouver Marathon RUN4HOPE including recruiting and coordinating volunteers.
- Assist with event sponsorship administration, data tracking, and delivery of sponsor benefits.
- Work closely with the Donor Services team to ensure accuracy and quality in donor database management.
- Represent Canuck Place in a professional and respectful manner when liaising with stakeholders and at committee meetings and events.
- Contribute to CPCH’s success by assisting with other projects and tasks as assigned.

**EDUCATION AND EXPERIENCE**
- 3+ years of experience in event coordination or fundraising, preferably in a non-profit organization; or an equivalent combination of education and experience.
- Demonstrated ability to prioritize and coordinate effective, efficient, and dedicated work plans in a dynamic environment.
- Strong written and verbal communication skills.
- Exceptional technical skills using Microsoft Office Suite (with focus on Outlook and Excel).
- Experience working on silent auction solicitation, processing, and execution preferred.
- Familiarity with Givergy, Raiser’s Edge, Trello, WordPress and/or Adobe InDesign considered an asset.
- Clear and valid BC driver’s license and access to a vehicle.

**QUALIFICATIONS**

**What you bring to the role**:

- You have the passion and ability to achieve excellent results in a fast-paced, high-pressure environment.
- You are proactive and utilize forward-thinking skills to manage projects and prioritize effectively.
- You