People & Culture Support Administrator

Overview:
The People & Culture Support Administrator performs administrative work related to People & Culture functions including Total Rewards, Disability Management, Benefits, Employee & Labour Relations, Respectful Workplace, Talent Acquisition, HR Business Partnerships, and Talent Management. The position provides accurate, professional, and confidential administrative services to support the department and oversees all front office procedures and practices.

**Responsibilities**:

- Provide confidential administrative support across all People & Culture functions and responsibilities, including providing assistance with corporate program and policy administration and ensuring related documentation is created and maintained.
- Provide departmental reception, acting as the first point of contact, greeting internal and external customers by phone or in person.
- Perform office administration tasks, including note-taking, typing correspondence, reports and forms, filing, photocopying, scanning, mail distribution, and ordering and maintaining inventory of department supplies.
- Enter and maintain data into various corporate systems (HRMS, SharePoint, etc.).
- Assist with the day-to-day operation of the People & Culture department.
- Liaise with other internal departments and external vendors (i.e. Premises, Information Technology, RBC Convention Centre, etc.)
- Prepare Contract Approval Forms and Service Agreements.
- Provide confidential administrative support in the recruitment and selection cycle for Talent Acquisition functions including:

- Schedule and coordinate testing, and distribute assessment tools
- Prepare interview packages
- Schedule interviews that require an HR representative
- Prepare and send out New Hire Packages

Qualifications:

- Certificate or diploma in administrative support, human resources, business administration, or related discipline.
- Three years related office experience, including one year in an administrative support position.
- Critical thinking skills and the ability to identify and recommend innovative and effective solutions.
- Strong customer service skills with the ability to multi task and work within set timelines.
- Superior written and oral communication skills.
- Ability to work independently with mínimal direction.
- Advanced knowledge of applicable office software including Word, Excel, Outlook, and Microsoft Teams.
- Ability to set and manage conflicting priorities and adapt to changing circumstance.

Employee Benefits:
**Health benefits**

We offer a comprehensive health benefits program that includes:

- flexible health, dental and vision plans
- health spending account
- travel health coverage
- other extended health benefits such as ambulance, massage and physiotherapy

**Financial security**

In an effort to support financial security, we offer:

- registered pension plan
- group, dependent, and optional life insurance coverage
- critical illness insurance
- sick leave to cover short-term disability
- long-term disability

**Wellness**

We offer programs that focus on how to better achieve a balance between work and personal commitments, as well as maintain a healthy workplace culture. This includes:

- vacation entitlement
- flexible work program
- maternity, parental and adoptive leaves
- bereavement and family responsibility leaves
- employee and family assistance program
- mental-health programming
- lunch-and-learn offerings
- discounted gym memberships and wellness account

**Diversity and inclusion**

Manitoba Public Insurance believes that diversity and inclusion strengthens us. We consider ourselves to be a barrier-free organization where individual values, beliefs and practices are respected and appreciated for the diversity they bring to our work life.

**Employee recognition**

It’s important to recognize our employees for their contributions. Not only do we recognize employees as they achieve milestone years in their careers, we also have several outlets for leaders and peers to reward each other for work well done.

**Professional development**

We want our employees to grow, which is why we offer support in keeping their skills up-to-date. We offer in-house training, professional development and an educational assistance program.

**Safety and health**

In an effort to encourage a safe and healthy work environment, we offer various safety, health and workplace policies and programs along with technical expertise and assistance to support employee activities in safety and health.