People & Talent Specialist

**ABOUT THE POSITION**

Reporting to the Manager, People & Culture, the People & Talent Specialist will be responsible for various administrative tasks and functions related to the daily execution of key national People & Culture business processes in a very fast paced environment. In additional, the P&T Specialist will lead full cycle talent acquisition needs for the business, with a dotted line to the National Talent Manager. The People & Talent Specialist works very closely with a People Business Partner learning the many aspects of general HR activities and supports in HR administrative responsibilities for several operating regions.

Main responsibilities include, but are not limited to, supporting in administrative matters related to employee relations, talent management, on/off boarding, HRIS database management, coordination of payroll and supporting the delivery of HR programs /procedures and recruitment of an average of 10-15 roles at any given time.

This position functions in an environment where considerable attention to detail and the ability to handle highly confidential material is required. This role is client-focused and resourceful with the proven ability to multi-task while demonstrating a strong sense of urgency. The P&T Specialist uses creativity, attention to detail and professionalism to bring ideas to improve administrative processes and efficiency to the team. The ideal incumbent will work independently as part of a team prioritizing the needs of the business on a daily basis.

**KEY RESPONSIBILITIES**

**People & Culture Administration**
- Handles confidential correspondence, documentation, files and reports pertaining to People & Culture activities: including the maintenance, organization and storage of employee digital files.
- Supports the People Business Partner in the preparation letters, reports, P&C memos, and related correspondence material.
- Supports the People Business Partner in processing payroll updates on our HRIS ahead of the semi-monthly payroll deadline.
- Has the knowledge and is able to properly maintain and update employee information in our HRIS by actioning on any employee changes, including but not limited to new hire processing, employment changes & departures.
- Assists in the preparation of various talent management activities.
- Performs additional administrative functions as required to support National People programs and initiatives.

**Talent Acquisition**
- Manages full-cycle recruiting for Regional and Site Level positions within designated portfolio, including: needs analysis, salary evaluation creation, job description creation/review, scheduling interviews with managers, offer letter creation, back check and all along proactive communication with hiring managers.
- Develops sourcing strategies for critical and hard-to-fill roles.

**Employee Relations**
- Assists and supports People Business Partner with various requests related to employee relations cases.
- Helps in resolving minor HR queries, concerns, and complaints.
- Assists in conducting exit interviews to track and maintain metrics and identify trends.
- Responds to employee queries related to paid time off.
- Learns and stays up to date with employment law, legislative and provincial changes nationally.

**Projects**
- Supports a People Business Partner with certain projects (e.g., salary evaluations, job description preparation, anniversary awards, quarterly bonus/commission process) as required.
- Provides support to the People Business Partners in achieving their strategic priorities.

**JOB REQUIREMENTS**

**Education and Experience**:

- Post-secondary education specializing in Human Resources, College/University diploma in HR, administration, or an equivalent discipline for this position
- Minimum of two years of relevant experience in an HR operations role
- Working knowledge and / or expertise with HRIS systems is required
- CHRP designation is considered an asset

**Qualifications**:

- Excellent verbal and written communication skills
- Excellent communication is required. Ability to speak other languages is considered an asset
- Actively championing diversity and inclusion
- Ability to communicate effectively with all levels in the organization. Ability to speak other languages is considered an asset
- Superior organizational and time management skills to multi-task/prioritize and work under tight timelines and meet multiple deadlines
- Comfortable working in a rapidly changing environment where priorities change
- Superior attention to detail, accuracy, and excellent follow-up skills
- A professional demeanour and strong interpersonal skills to communicate effectively with all levels in the organization
- Ability to work and act independently using good judgment and common sense
- Ability to remain calm and focused on high pressure situations
- Self-motivated individual who is proactive, takes initiative, and results oriented
- Flexible with a “can-do” and “no task is