Legal Assistant

Emery Jamieson LLP is one of Edmonton’s most well-established law firms with its history dating back to 1893.

We have an exciting opportunity for a Junior Legal Assistant / Receptionist to perform junior legal administrative tasks as well as general office administrative duties including reception for our southside location. Exceptional customer service is required in all interactions in a positive and professional manner. If you would like experience and growth in the legal profession within a busy environment, we would love to hear from you

busy environment, we would love to hear from you

**Primary Areas of Practice**:

- Commercial & Residential Real Estate
- Litigation
- Corporate / Business Law

**Legal Support Responsibilities**:
**Document Preparation and Management**
- Assist in drafting and formatting correspondence, legal documents, contracts, pleadings, and closing documents
- Prepare standard forms for real estate transactions (e.g., purchase and sale agreements, transfer documents)
- File and organize court documents, corporate records, and real estate materials
- Ensure all documents are proofread and meet firm standards for accuracy and formatting

**Real Estate Transactions**
- Assist with preparation of documents for residential and commercial closings
- Liaise with realtors, clients, financial institutions, and land registry offices
- Prepare reporting letters and closing books for clients

**Litigation Support**
- Assist with drafting court forms and organizing court materials
- Manage timelines for court filings and assist with file management for hearings and trials
- Arrange for service and filing of legal documents

**Corporate Work**
- Support preparation and maintenance of minute books, resolutions, and corporate filings
- Conduct basic corporate searches and filings through applicable online systems
- Assist with annual corporate maintenance tasks

**Administrative & Reception Responsibilities**:
**Reception**
- Greet clients and visitors in a professional and friendly manner
- Maintain the reception area in a neat and welcoming condition

**General Administrative Support**
- Schedule meetings, book boardrooms, and coordinate meeting logistics
- Prepare meeting rooms, including setting up materials, refreshments, and equipment
- Photocopying, scanning, binding, and distributing documents as required
- Open, sort, and distribute incoming and outgoing mail and courier packages
- Order office and kitchen supplies; maintain stock levels and inventory
- File, archive, and retrieve documents both digitally and in hard copy
- Assist with basic office accounting functions
- Responsible for doing daily bank runs as needed (e.g., for real estate deals); Must have reliable vehicle

**Client Service and Communication**
- Communicate with clients, law firms, and government agencies professionally and efficiently
- Provide prompt responses to internal and external inquiries, escalating as necessary

**File Management**
- Open and close client files in accordance with firm procedures
- Maintain organized and up-to-date physical and electronic filing systems
- Assist with conflict checks and new client intake forms

**Qualifications**:

- Successful completion of a legal assistant program from a recognized educational institution with a minimum of 2 years related experience OR sufficient years of related experience
- Understand Alberta Rules of Court and Litigation
- The capability to prepare routine legal documents without the assistance of a lawyer
- A strong organizer who consistently keeps files moving forward while juggling priorities within a fast paced, high volume, deadline driven environment
- High drive and initiative, self-motivated with a can-do and positive mindset
- Professionalism with a calm diplomatic approach
- Experience with PCLaw, Acumin, Worldox an asset
- Friendly, helpful attitude with strong communication and client service skills
- Strong attention to detail and willingness to assist where needed
- Organized, punctual, reliable and able to manage multiple tasks
- Comfortable with routine office housekeeping, including shared space upkeep
- Commitment to confidentiality and professional conduct
- Must have a reliable vehicle for bank runs to banks near office

At Emery Jamieson LLP we believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal opportunity employer. All qualified individuals, regardless of race, religious beliefs, colour, gender, gender identity, gender expression, physical disability, mental disability, age, ancestry, place of origin, marital status, sexual orientation, source of income or family status, or any other identifying characteristic are encouraged to apply.

Our team consists of individuals from all backgrounds who contribute diverse perspectives and experiences. We are committed to continuing to build on our culture of empowerment, inclusion and belonging.

**Benefits**:

- Dental care
- Disabil