Legal Assistant, Corporate Commercial

4 days ago

Winnipeg, Canada Thompson Dorfman Sweatman LLP Full time

**The Legal Assistant, Corporate-Commercial** will primarily support the efforts of the corporate-commercial lawyers at the organization, assisting with day-to-day tasks such as file management, organizing work, and other duties This position is responsible for aspects of the following areas:

- General Administration
- Corporate-Commercial Support

**Key Responsibilities**:
**General Administration**
- Preparing and drafting various correspondence and documents.
- Opening, updating (including data entry and scanning of documentation), organizing, maintaining, and closing legal files (paper and electronic).
- Performing conflict checks, initial calls with clients, etc.
- Reviewing and revisions of format, spelling and grammar on all final documents.
- Booking arrangements (ex. court reporters, food services providers sheriffs, investigators, document servers, doctors and other medical care professional, government organizations).
- Assisting with preparation for hearings/trials, including notifying/scheduling witnesses, organizing books of documents and books of authority, preparing subpoenas.
- Fielding questions, problems, concerns from, and booking meetings with, clients, associates and outside or opposing counsel.
- Preparing document briefs as required.
- Entering and/or verifying lawyer time entries.
- Maintaining an efficient electronic and physical file and document management system.
- Translating dictation into typed format.
- Liaising with legal assistants, paralegals, lawyers, and clients on file progress.
- Performing general administrative duties as required.

**Corporate-Commercial Support**
- Performing due diligence searches (The Property Registry (TPR), Land Titles Office, Companies Office, Bank Act, Bankruptcy, Taxes, and Queen’s Bench).
- Drafting and registering documents at Land Titles (online and through clerks).
- Drafting and completing Personal Property Registry registrations.
- Drafting and filing corporate documents with Companies Office.
- Organizing and setting up new corporations.
- Preparing closing books for corporations.
- Preparing opinions (to be signed on behalf of the firm) based on search results.

**Behavioral Skills**
- Work effectively in a professional, fast paced environment.
- Experience in an office or business environment.
- Superior organizational, interpersonal and communication skills.
- Strong emphasis on attention to detail and proofreading.
- Strong written and verbal communication skills.
- Mature attitude, professional and strong work ethic.
- Dependability and the ability to work independently and as part of a team.
- Ability to multi-task, prioritize and co-ordinate multiple projects with multiple individuals.
- Has a mindset for helping others, a client service mentality, and a positive attitude.
- Ability to work under pressure, stress, and tight deadlines at times.

**Technical Skills**
- Legal Administrative Assistant certificate or diploma.
- Strong Microsoft Office skills (Outlook, Word, PowerPoint, and Excel).
- Strong administration and research skills.

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site gym
- Paid time off
- RRSP match

Schedule:

- Monday to Friday

**Experience**:

- legal assistant: 1 year (preferred)

Work Location: One location

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