Payroll & Benefits Administrator

**Payroll & Benefits Administrator**
**Temporary**
**Internal/External Posting**

Posting Date: May 7, 2025
Closing Date: May 18, 2025
Posting # 2025019

**Hours**
Monday-Friday, 37.5 hours per week.
Beginning June 2025 - 3 month term

**Salary**
Range $65,000 to $70,000 annual salary
This is a non - bargaining unit position

**Summary**

The Payroll and Benefits Administrator is responsible for administering the payroll for all unionized and non-unionized School staff. This position adheres to federal and provincial legislation, BC Labour Code, WCB, school policies and procedures, and the union collective bargaining agreement where applicable. Duties include the calculation and verification of wages, enrollments, changes and premium administration for benefit plans, pension plan, and maintaining complete and accurate employee files. The Payroll and Benefits Administrator will work courteously to provide excellent customer services to internal employees by responding in a timely manner to any employee queries.

**Core Competencies**
- Integrity & Trust
- Service Orientation
- Adaptability
- Innovation
- Resilience
- Professional Knowledge
- Communication & Collaboration

**Duties and Responsibilities**
- Process bi-weekly payroll for salaried and hourly employees.
- Receives, verifies, and prepares all payroll processing, ensuring they are accurate and in compliance with organizational policies, the collective agreement, and government legislation.
- Input payroll data accurately and ensure it is complete in the payroll system including new hires, terminations, and payroll changes.
- In partnership with HR, maintains the integrity of electronic personnel records in compliance with current legal requirements ensuring confidentiality of information.
- Prepare electronic Record of Employment (ROE) for terminated, shortage of work, and/or leave of absence employees ensuring compliance Employment Standard, and submission to Canada Revenue Agency (CRA).
- Prepare manual pay request for off-cycle payroll payments, calculating statutory deductions, and updating employee records in payroll system.
- Review and ensure accuracy of approved electronic time sheets. Resolve issues related to the payroll input and providing information to location administrators as requested/required.
- Maintain accurate employee records, including time and attendance, vacation, sick leave, and other types of leave, while ensuring confidentiality and adhering to data privacy regulations.
- Reconcile account balances including salary and benefit expense accounts and payable accounts.
- Reconcile and process posting information to the General Ledger.
- In partnership with HR, administer employee group benefits programs, including health and dental plans, pension plans, and other perquisites, and process employee changes accurately and efficiently.
- Manage ongoing benefit invoice reconciliations and ensure benefit premiums are deducted or invoiced from the employees pay in a timely manner.
- Prepare and process annual rate changes to benefits and associated impact to deductions.
- Processes WorkSafeBC quarterly remittances and annual reporting.
- Process EHT remittances and reporting as required.
- Report employee earnings and deductions accurately on T4/T4A issuance.
- Prepare and interpret payroll-related reports for regulatory bodies, management, and other stakeholders, ensuring compliance with payroll and benefits regulations and guidelines.
- Prepare bi-annual seniority reports for the bargaining unit staff.
- Assist with payroll related fiscal year end reports and functions.
- Stay current with best practices, changes in employment law, and ensure compliance with all applicable legislation, acts, policies, and procedures.
- In partnership with HR, receives and responds to payroll enquiries from internal/external stakeholders in a timely manner.
- Other duties, responsibilities and projects as assigned.

**Required Education & Experience**
- Certificate or Diploma in a related field of Business Administration, Office Administration, Finance, or another related field.
- Payroll Compliance Practitioner Certificate from the Canadian Payroll Association or working towards certification is required.
- Minimum 3 years experience processing full cycle Canadian payroll.
- Experience accurately calculating, posting, correcting, and managing accounting records.
- Experience with the PayWorks system or other electronic Payroll systems is required.

**Required Knowledge, Skills & Abilities**
- Familiarity with payroll in a school environment is an asset.
- Familiarity with payroll in a unionized environment is an asset.
- Possess excellent knowledge of accounting principles, tax regulations, health benefit program, BC Employment Standards, payroll legislation and payroll year-end reporting require.
- Experience with the reconciliation of recurring payroll and benefit accounts and statements (general payroll and Receiver General Remittances, WorkSa