Financial Administrator, School of Life Science

**About Olds College of Agriculture & Technology**

Founded in 1913, Olds College of Agriculture & Technology has been offering high quality hands-on education for over a century. Through our core programming including continuing education, online and blended programming, we provide accessible educational opportunities within Alberta and beyond. We are passionate about the Agriculture industry. Through our applied research and integrated learning, we are proud to be Canada’s Smart Agriculture College, specializing in agriculture, agrifood, horticulture, land and environmental stewardship. We work closely with industry to advance and adapt our programming to ensure our graduates have the skills to succeed.

**About the School of Life Science & Business**

The School of Life Science & Business provides dynamic high-tech, hands-on learning opportunities in support of animal health, business and horticulture. The School is also home to the National Meat Training Centre and the Olds College Botanic Gardens. A variety of certificates, diplomas and applied degrees are granted from the School of Life Science & Business. Fields of study offered within the School of Life Science & Business are: Animal Health, Business, Equine, Horticulture, and the National Meat Training Centre.

**The Opportunity - Financial Administrator, School of Life Science & Business - permanent, full-time**
- This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement Job Classification: Administrative Officer_

This position is an essential member of the School of Life Science and Business Leadership Team and requires a dynamic and organized individual who can collaborate with internal and external stakeholders.

**Key Job Functions**:
Financial:

- Ensure the master budget file is accurate and updated after enrollment confirmation.
- Coordination of all contracts, expenses, and necessary documentation for staffing and purchasing.
- Reconcile financial data and make recommendations for efficiencies and program delivery.
- Serve as the financial liaison between departments and management, ensuring transparency and fiscal responsibility.
- Work with various departments to ensure all interdepartmental transactions are accurate and complete to ensure policy compliance.
- Coordinate payroll submissions - contracts, timesheets, and invoices, ensuring proper coding and accuracy of the hours according to contracts and agreements.
- Manage and prepare invoice requests based on operational requirements.
- Develop purchase requisitions based on the unique needs of educational programs and manage the process of acknowledging receipt of goods when received.
- Track and compile project budget reconciliations, ensuring accuracy in the general ledger.
- Educate and support team members on accurate and timely expense reporting in compliance with Olds College policies.
- Support year-end financial processes to ensure deadlines are met and accurate information is provided regarding deferrals, accruals, and any other transactions affecting year-end.
- Responsible for the monthly reconciliation of department corporate credit card transactions and ensure proper coding.

Administrative:

- Primary administrator for student knowledge portal registration systems (vendor portals), including setting up, modifying, and closing class registrations.
- Handle sensitive information with discretion and maintain confidentiality.

**Education/Experience/Skills/Knowledge Required**:

- Post-Secondary education in a relevant discipline (e.g., Business and/or Financial Management) is required.
- A minimum of 5 years of related work experience in a financial role or other related experience.
- Experience in a post-secondary environment setting would be a definite asset.
- Demonstrates an aptitude toward technology and advanced skills using Google Suite and Microsoft Office Suite.
- A willingness to learn and/or maintain current knowledge of relevant technology is required.
- Experience with computerized accounting systems, as well as manual accounting, is a definite asset.
- Evidence of the ability to work both collaboratively with a team as well as independently
- Strong organization and time management skills as well as an eye for detail.
- Presents a positive, professional image and possesses strong interpersonal and communication skills.
- Honesty, integrity, and a strong sense of ethics are displayed in all decisions and actions.
- Demonstrate a strong dedication to promoting inclusivity and diversity by actively seeking out and valuing diverse perspectives, fostering a welcoming and supportive environment for individuals of all backgrounds, and continuously striving to create a culture of respect and understanding.

**Conditions of Employment**:

- Must be willing to work flexible hours, as some weekend and evening work may be required.
- This position is required to be at the Olds College Main Campus during operational hours (Monday-Fr