Financial Administrator, Industry Training

About Olds College Of Agriculture & Technology Founded in 1913, Olds College of Agriculture & Technology has been offering high quality hands‑on education for over a century. Through our core programming, including continuing education, online and blended programming, we provide accessible educational opportunities within Alberta and beyond. We are passionate about the Agriculture industry. Through our applied research and integrated learning, we are proud to be Canada’s Smart Agriculture College, specializing in agriculture, agrifood, horticulture, land and environmental stewardship. We work closely with industry to advance and adapt our programming to ensure our graduates have the skills to succeed. The Opportunity - Financial Administrator, Industry Training & Continuing Education - full-time, temporary This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement. Job Classification: Administrative Officer. This position is an essential member of the Industry Training & Continuing Education team and requires a dynamic and organized individual who can collaborate with internal and external stakeholders. We are seeking a highly skilled and detail‑oriented Financial Administrator. This role requires a strategic thinker with strong analytical skills who can manage complex financial operations, ensure compliance with regulations, and provide data‑driven insights to leadership. The ideal candidate will possess a deep understanding of financial management, day‑to‑day financial transactions, and interdepartmental collaboration. The position is responsible for facilitating all financial transactions and reconciliations for the department, as well as some communications and administrative support. Financial Key Job Functions Ensure the master programming file is accurate and updated once a course has met budgetary requirements Coordinate and create all contracts, expenses, and necessary documentation before course delivery Reconcile financial data and make recommendations for efficiencies and program delivery Prepare and finalize a high volume of instructional contracts annually, based on individual Letters of Intent with unique outcomes Serve as the financial liaison between departments and management, ensuring transparency and fiscal responsibility Work with various departments to ensure all interdepartmental transactions are accurate and complete to ensure policy compliance Prepare & submit 500+ payroll submissions annually – contracts, timesheets, and invoices, ensuring proper coding and accuracy of the hours according to contracts and agreements Manage and prepare invoice requests based on individual contract deliverables Develop purchase requisitions based on the unique needs of 500+ course requirements and manage the process of acknowledging receipt of goods when received Track and compile project budget reconciliations, ensuring accuracy in the general ledger Educate and support team members on accurate and timely expense reporting in compliance with Olds College policies Support year‑end financial processes to ensure deadlines are met and accurate information is provided regarding deferrals, accruals, and any other transactions affecting year‑end Administrative Greet clients and respond to inquiries from visitors, industry clients, staff and students Arrange travel itineraries, including flights, accommodations and transportation for any departmental travel, including numerous contract instructors Handle sensitive information with discretion and maintain confidentiality Primary administrator for ITCE registration system, including setting up, modifying, and closing class registrations Handle sensitive information with discretion and maintain confidentiality Education/Experience/Skills/Knowledge Required Post‑Secondary training in a relevant discipline (e.g., Business and/or Financial Management) is required A minimum of 5 years of related work experience in a financial role or other related experience Experience in a post‑secondary environment setting would be a definite asset Demonstrates an aptitude toward technology and advanced skills using Google Suite and Microsoft Office Suite – a willingness to learn and/or maintain current knowledge of relevant technology is required Experience with computerized accounting systems, as well as manual accounting, is a definite asset Evidence of the ability to work both collaboratively with a team as well as independently Evidence of strong analytical skills and demonstrated ability to apply creative solutions to issues presented Strong organization and time management skills as well as an eye for detail Presents a positive, professional image and possesses strong interpersonal and communication skills Honesty, integrity, and a strong sense of ethics are displayed in all decisions and actions Actively promote and reinforce practices that prioritize the well‑being and security of all individuals at Olds College and show a proactive attitude towards safety measures, continuously striving to enhance safety protocols and instill a culture of shared responsibility and accountability when it comes to maintaining a safe and secure work setting. Must be willing to work flexible hours, as some weekend and evening work may be required Conditions Of Employment Current Criminal Reference check that is free of any offenses. Must respect and actively promote health and safety policies. The statements contained in this job description reflect general details as necessary to describe the key job functions of this position, the level of knowledge and skill typically required and the scope of responsibility. It is not an all‑inclusive listing of work requirements. Other duties may be assigned. Open until suitable candidate found. We thank all individuals for their interest in this position. We appreciate the time involved for candidates in the application process. At this time, please note only those selected for interviews will be contacted. Olds College is committed to an equitable, diverse, and inclusive workplace. We welcome applications from all qualified persons. We encourage applications from women, Indigenous Peoples, racialized persons, persons with disabilities and persons of any sex, sexual orientation, gender identity or gender expression. #J-18808-Ljbffr