Specialist, Project Documentation

2 days ago

Montréal, Canada Velan Inc. Full time

**Department**: Project Management
**Location**: Montréal, QC (Canada)
**Date Posted**: April 17, 2025

Reporting to the Manager, Project Management the incumbent of this position is accountable to coordinate and to provide awareness of all the deliverables with regards to documentation requirements for all active contracts. As part of his duties, he will have to maintain partnership relationships with the various stakeholders that produces the various documentation and will act as a single point of contact for any documentation request within Velan. The Specialist, Project Documentation will be accountable to provide a clear visibility to the organization on the documentation required by project in accordance with their baseline schedules delivery dates.

**Primary Responsibilities**:

- Manage the intake, handling, and storage of documentation
- Review documentation packages, flag issues with data and get resolution
- Control and monitor submitted documents via the historical log and documentation control (currently in LN) for VNA only
- Establish appropriate documentation milestone structure pertaining to project types (Nuclear, Navy, Commercial, etc.)
- Develop and maintain processes for document control
- Ensure all documentation meets formal requirements and required standards in line with quality control documentation and customer deliverables
- Track and manage versions of documents (log summary of change in correlation with Velan change management process)
- Ensure all documentation is discoverable and accessible in one centralize location
- Support the Frozen and Flex zones requirements in terms of project readiness for execution
- Lead pricing estimate for documentation package for any quotation request and upon request during project execution
- Maintain pricing catalog for documentation packages
- Host a weekly governance on documentation, highlighting project at risk
- Securely backup and store documents

We offer you:

- A career path, not just a job
- Competitive base salary, accompanied by an annual performance bonus
- Comprehensive group insurance program, including a telemedicine program
- Group RRSP with employer contribution
- A summertime schedule
- Laptop provided
- Reimbursement for annual gym fees and other wellness initiatives
- Free coffee an affordable on-site cafeteria

**Requirements**:

- Bachelor’s degree in engineering or a related discipline
- 5 to 10 years in a similar position in manufacturing
- Proven experience in managing engineering documents in a manufacturing environment
- Knowledge of document control procedures such as ECO/ECN
- Familiarity with document management systems and software is also beneficial
- Strong with Engineering PDM
- Strong with PLM is an asset
- Knowledge of office management systems and procedures
- Show exceptional attention to detail
- Strong organizational skills
- Ability to multi-task
- Be able to work independently or within a team
- Good written and verbal communication skills
- Fluent in French and English, written and oral (Bilingual)

And if you have the ambitions described above, you could be the newest member of the Velan team We look forward to speaking with you.

  • Bilingual Documentation Specialist

    2 weeks ago

    Montréal, Canada Manulife Full time

    Are you a detail-oriented communicator who thrives in a fast-paced, innovative environment? Join our Group Benefits team, where we’re focused on delivering meaningful experiences to our clients and helping Canadians live healthier lives. The AdminAdvantage Administration team is looking for a Bilingual Documentation Specialist who is passionate about...

  • Quality Control, Documentation Specialist

    2 weeks ago

    Montréal, Canada Velan Inc. Full time

    **Department**: Quality Control **Location**: Montréal, QC (Canada) **Date Posted**: December 12, 2024 The Quality Control, Documentation Specialist coordinates the compilation and ensures the integrity of documentation required and demanded by customers for the delivery of orders for valves and spare parts of low and medium technical and regulatory...

  • Spécialiste, Documents Et Formation

    6 days ago

    Montréal, Canada Jubilant DraxImage Inc. Full time

    ENGLISH version below_ **Spécialiste, Documents et Formation** Rejoignez notre équipe dynamique chez Jubilant Radiopharma en tant que **Spécialiste, Documents et Formation**! Nous recherchons une personne motivée qui s'épanouit dans un environnement en constante évolution et qui est passionnée par la garantie des normes de qualité et de conformité...

  • Bilingual Document Specialist

    4 days ago

    Montréal, Canada McCarthy Tétrault LLP Full time

    **Job Description**: McCarthy Tétrault is a Canadian law firm that offers a full suite of legal and business solutions to clients in Canada and around the world. At McCarthy Tétrault, we offer challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are delighted to have been selected for...

  • Assistant Project Manager

    1 week ago

    Montréal, Canada Colliers Project Leaders Full time

    Overview: At Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate - to the...

  • Bilingual Document Specialist

    7 days ago

    Montréal, QC, Canada McCarthy Tétrault LLP Full time

    **Job Description**: At McCarthy Tétrault, we offer challenging and rewarding career opportunities and are delighted to have been selected for the eleventh consecutive year in 2023 as one of_ _Canada’s Top 100 Employers_ and one of_ Canada’s Best Diversity Employers_. Our culture is built on professional excellence, collaboration, innovation, thought...

  • Specialist, Documentation

    2 days ago

    Montréal, Canada Jubilant Pharma Holdings Inc. Full time

    English description below. Êtes-vous prêt à vous lancer dans une aventure passionnante où votre expertise en matière de documentation et d'enquête sur les dispositifs médicaux peut briller de tous ses feux ? Rejoignez-nous chez JDI, où votre rôle en tant que **spécialiste de la documentation et de l'investigation des dispositifs médicaux** n'est...

  • Project Specialist

    2 days ago

    Montréal, Canada Nestle Operational Services Worldwide SA Full time

    **A little about us** Nestlé Nespresso SA is the pioneer and reference for highest-quality portioned coffee. The company works with more than 120,000 farmers in 15 countries through its AAA Sustainable Quality Program to embed sustainability practices on farms and the surrounding landscapes. Launched in 2003 in collaboration with the NGO Rainforest...

  • Project Specialist

    2 days ago

    Montréal, Canada Xerox Full time

    **Spécialiste de projet de la chaîne d’approvisionnement imprimée** **Portée**: Le **spécialiste de projet de la chaîne d’approvisionnement de l’impression sera responsable de la gestion de l’approvisionnement global d’un projet, y compris la sélection efficace, opportune et appropriée des fournisseurs, l’estimation du projet,...

  • Coordinator, Documentation

    2 weeks ago

    Montréal, Canada WSP Full time

    **WSP **is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments. We have over 55,000 team members across the globe. In Canada, our 9,800+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation...