Specialist, Project Documentation

6 days ago

Montréal, Canada Velan Inc. Full time

**Department**: Project Management
**Location**: Montréal, QC (Canada)
**Date Posted**: April 17, 2025

Reporting to the Manager, Project Management the incumbent of this position is accountable to coordinate and to provide awareness of all the deliverables with regards to documentation requirements for all active contracts. As part of his duties, he will have to maintain partnership relationships with the various stakeholders that produces the various documentation and will act as a single point of contact for any documentation request within Velan. The Specialist, Project Documentation will be accountable to provide a clear visibility to the organization on the documentation required by project in accordance with their baseline schedules delivery dates.

**Primary Responsibilities**:

- Manage the intake, handling, and storage of documentation
- Review documentation packages, flag issues with data and get resolution
- Control and monitor submitted documents via the historical log and documentation control (currently in LN) for VNA only
- Establish appropriate documentation milestone structure pertaining to project types (Nuclear, Navy, Commercial, etc.)
- Develop and maintain processes for document control
- Ensure all documentation meets formal requirements and required standards in line with quality control documentation and customer deliverables
- Track and manage versions of documents (log summary of change in correlation with Velan change management process)
- Ensure all documentation is discoverable and accessible in one centralize location
- Support the Frozen and Flex zones requirements in terms of project readiness for execution
- Lead pricing estimate for documentation package for any quotation request and upon request during project execution
- Maintain pricing catalog for documentation packages
- Host a weekly governance on documentation, highlighting project at risk
- Securely backup and store documents

We offer you:

- A career path, not just a job
- Competitive base salary, accompanied by an annual performance bonus
- Comprehensive group insurance program, including a telemedicine program
- Group RRSP with employer contribution
- A summertime schedule
- Laptop provided
- Reimbursement for annual gym fees and other wellness initiatives
- Free coffee an affordable on-site cafeteria

**Requirements**:

- Bachelor’s degree in engineering or a related discipline
- 5 to 10 years in a similar position in manufacturing
- Proven experience in managing engineering documents in a manufacturing environment
- Knowledge of document control procedures such as ECO/ECN
- Familiarity with document management systems and software is also beneficial
- Strong with Engineering PDM
- Strong with PLM is an asset
- Knowledge of office management systems and procedures
- Show exceptional attention to detail
- Strong organizational skills
- Ability to multi-task
- Be able to work independently or within a team
- Good written and verbal communication skills
- Fluent in French and English, written and oral (Bilingual)

And if you have the ambitions described above, you could be the newest member of the Velan team We look forward to speaking with you.

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