Executive Assistant to The President

2 weeks ago

Toronto, Canada GES Construction LTD Full time

**Role Description**

Our President is looking for an experienced and polished Executive/Administrative Assistant that will also act as the office manager for our boutique company. You are dedicated, responsible and a proactive problem solver who thrives in a fast pace environment. You will report directly to the President and be a key liaison between our clients, vendors and internal team. This role takes on lots of responsibility and the individual must be able to function well under pressure in a very demanding environment.

We are looking for someone who is a real go getter, highly competent and masterfully organized.

**Major Responsibilities**

As the executive/administrative assistant your role is to support the President in his day-to-day activities. You will also function as the office manager. As such you will ensure the office is running at it's full potential. Duties may include but are not limited to:

- Provide direct and comprehensive support to the President including management of calendars, schedules, and internal/external correspondence
- Be the gatekeeper for all incoming and outgoing communication
- Maintain detailed banking records and invoicing.
- Prepare travel schedules, book travel arrangements and secure reservations
- Manage and perform basic maintenance related to the office environment, office equipment, supplies, archives and other duties related to the day-to-day high functioning of the office
- Follow up on deadlines and commitments to/from the President
- Organization and maintenance of soft and hard copy files
- Other duties as assigned

**Qualifications/Requirements**
- Strong organizational skills, ability to multi-task is key.
- Proficient in Quickbooks and able to create invoices.
- Strong proficiently in excel
- Experience in payables/receivables
- High attention to detail
- Resourceful-ability to problem solve
- Excellent communication skills, ability to listen, speak and write clear and confidently.
- Well organized, prioritization skills
- Experience dealing with sensitive and confidential information.
- Experience within the construction environment is an asset.

**Job Types**: Permanent, Full-time

**Salary**: $65,000.00-$75,000.00 per year

**Language**:

- English (Professional level required)

Work Location: In person 8:30am-4:30pm

**Salary**: $65,000.00-$75,000.00 per year

**Benefits**:

- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Bachelor's Degree (preferred)

**Language**:

- Professional Level English (required)

Work Location: In person

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