Legal Assistant 2

1 week ago

Winnipeg, Canada City of Winnipeg Full time

Reporting to the Manager Legal Administrative Services, the Legal Assistant II is responsible for providing a broad range of coordination and administrative support services in the Legal Services Department, including preparation of legal documents and correspondence, answering telephone inquiries and performing reception and other related duties, as required.

**As the **_Legal Assistant 2_** **you will**:

- Prepare and assemble a wide range of complex documents, including: pleadings and other documents related to litigation and administrative hearings, contracts, indentures, funding agreements, purchase and sale agreements, leases, easement agreements, land exchange agreements, encroachment and other agreements, by-laws, caveats, withdrawal of caveats, documents related to expropriations, and other related legal documentation, with limited direction.
- Conduct electronic searches of records including those at the Manitoba Companies Office, Winnipeg Land Titles Office, Manitoba courts and the Personal Property Registry.
- Arrange for registrations in the Property Registry, Teranet and the Manitoba Courts.
- Provide administrative support to lawyers.
- Receive and respond to inquiries, referring only unusual circumstances to the solicitor.
- Gather essential information from various sources.
- Compile and maintain accurate filing and record keeping systems, including confirmation of closing dates and proper document registration, and compliance with trust conditions.
- Diarize and schedule meetings.
- Draft correspondence.
- Establish and maintain effective working relationships with other City Departments, external law firms, and members of the public who do not have legal counsel.
- Perform other related administrative support functions, consistent with the classification, as required.

**Your education and qualifications include**:

- High school graduation and successful completion of a legal assistant training program from a recognized college.
- Minimum of five (5) years recent legal assistant/secretarial experience in a law office or firm working with mínimal supervision under the direction of a lawyer, in the area of real estate (with experience in land development or municipal law considered an asset).
- Organizational skills with the ability to prioritize and to schedule and meet deadlines in a fast-paced work environment.
- Ability to work independently, and exercise sound judgment under varying conditions with mínimal supervision.
- Verbal and written communication skills with the ability to effectively and efficiently follow instructions.
- Ability to maintain accuracy and work with highly confidential matters discreetly and logically.
- Strong interpersonal skills with the ability to establish and maintain positive, professional and effective working relationships with team members, employees at all levels of the organization and external contacts..
- Proficiency in Microsoft Word (Advanced), Outlook, and Excel.

**Conditions of employment**:

- The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.

**CORE COMPETENCIES FOR ALL EMPLOYEES OF THE CITY OF WINNIPEG**:

- Citizen & Customer Focus
- Respecting Diversity
- Ethics and Values
- Integrity and Trust
- Results Oriented

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