Transit Project Document Controller

2 weeks ago

Markham, Canada Morrison Hershfield Full time

Morrison Hershfield is a multi-disciplinary consulting engineering and management firm located throughout the US and Canada. We are a dynamic, employee-owned, team-oriented firm with a diverse project list that ensures you will be working on exciting, high-profile and challenging projects. For more than 75 years, the people at Morrison Hershfield have been the leading force behind our continuous growth and the expansion of our services.

Morrison Hershfield's Transit Group provides planning, design and construction administration services for bus rapid transit, light rail transit, commuter rail, subway, stations, maintenance facilities and state of good repair projects. We are currently seeking an experienced Transit Project Document Controller to complement our transit team in the GTHA. The Transit Project Document Controller supports the delivery of large multi-year projects for clients such as the Toronto Transit Commission and Metrolinx. Assignments may include the requirement to work from the client’s premises in the GTHA.
- Responsibilities- Set-up and file project documents and records into the SharePoint Electronic Document Management System (EDMS)-
- Establish and manage the workflow of documents throughout review processes to and from various departments-
- Interface with project team to coordinate the control of documentation and establish the distribution list-
- Perform routine data quality control, check the accuracy of metadata entered for easy record retrieval and correct as required-
- Check the accuracy of transmittals when received from external organizations-
- Review documents and confirm approvals for official documents prior to finalizing printing and mass distribution arrangements-
- Arrange for the printing, scanning and distribution of contract documents including tender documents, issued for construction, addenda and building permit documentation-
- Respond to requests for search of documents and records in a timely manner- Qualification- Completion of a technical diploma in a related discipline or a combination of education, training and experience deemed equivalent-
- Minimum 3 years of experience with document management and control, working with SharePoint Electronic Document Management System (EDMS) or equivalent, preferably in an engineering, construction or project management field-
- Organizational and coordination skills to establish and monitor compliance with document management system-
- Knowledge of project documentation and engineering terminology- Job Type:
Regular

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