HR Admin/scheduler

**Responsibilities**
**Crewing Coordinator**

We are PepsiCo, one of the most iconic and recognized consumer brands around the globe With net revenues of over $65 billion and almost 300,000 employees worldwide, PepsiCo’s approach at work is a full force - never settling for second best.

PepsiCo is known for raising the bar with each new endeavour. We are not just committed to winning as individuals but winning as a team. We Perform with Purpose.

Because of that commitment, our HR function is an essential piece of our strategic vision. That means PepsiCo is equally committed to helping people lead healthier lives AND providing a safe and inclusive workplace for our employees to grow personally and professionally.

Come take a seat at the table and help contribute to the innovation and unparalleled success of PepsiCo

**Position Overview**

The Crewing Coordinator (PepsiCo Foods Canada) partners with leadership to ensure a high level of system related administrative support, enabling efficient and accurate payroll outputs. Collaborates to ensure payroll input accuracy, responsible for timely creation/updates to employee job records and position data. This position will support and receive direction from the Payroll and Benefits Analyst.

**Major Areas of Responsibility**
- Daily and weekly crewing activities
- Leads the effort on daily reconciliation of timecards, record call-ins, updating the attendance tracker, and issuing required reports
- Assists supervisors and end-users in completing various timekeeping, scheduling tasks, and reconciliations
- Reviews weekly reconciliation report from Payroll and provide notes on items pending completion or with discrepancies; process required corrections via off cycle or historical edits
- Coordinates data entry of new/rehires, terminations, employee change reports, and other miscellaneous updates, to ensure timely delivery of these data elements to on site payroll/timekeeping
- Act as a contact and aid to employees with any inquiries regarding payroll, attendance, paid time off and other timekeeping matters
- Manage, track, and communicate various financial administrative controls
- Support community projects including active participation in DE&I
- Develop others - answer questions and deliver coaching and training

**Specific Responsibilities of the Job**
- Daily and weekly crewing activities
- Review timesheets in Kronos for completeness, adjust information previously entered with errors, and provide feedback
- Resolve and obtain answers to complex problems and instruct team members on appropriate procedures
- Assist with new employee onboarding
- Track and process weekly payroll adjustments
- Collect documentation to input data into Kronos/SAP
- Validate accurate employee set-up in payroll systems
- Review all completed employee change forms involving salary changes, supervisor changes, position changes, etc.
- Review and validate payroll hours and expenses owed and/or validate all hours and expenses owed upon termination/final pay
- Maintain accurate pay rule, accrual profile, and schedule group for employees
- Performs data entry, develop, and analyze reports, utilizing payroll and timekeeping systems
- Responsible for accruals, projections, and other reports for payroll
- Vacation tracking/attendance tracking for payroll
- Balance system generated PTO balances against associate attendance records
- Calculate safety hours each period
- Run, analyze, and distribute reports for approval and compliance standards
- Organize/maintain department files, both electronic and hard copy
- Maintain high level of integrity and professionalism in handling confidential material daily
- Supporting the location with special projects and tasks as needed

**Qualifications**
**Qualifications**
- 3+ years’ relevant experience, preferably within a manufacturing environment
- Relevant post-secondary education preferred (i.e., business, finance, etc.)
- Intermediate skills in M365 (Microsoft Word, Power Point, Excel)
- Demonstrated ability prioritizing work and multi-tasking
- Outstanding organizational and follow-up skills
- High level of discretion with confidential and sensitive information
- Excellent written and verbal communication skills
- High level of analytical and problem-solving skills
- Respects and values difference, acts with integrity, and operates within a framework of fair play