Scheduling and Coordination Specialist

2 weeks ago

Calgary, Canada McInnis & Holloway Funeral Home Full time

Are you a strategic, behind-the-scenes thinker with a talent for planning and coordination? Do you have experience in event planning, hospitality, or healthcare scheduling — and want a role where your work directly impacts people in a meaningful way?

Whether you’re juggling event logistics, coordinating care teams, or managing team schedules, you might be more qualified than you think and ready to join a profession that makes a difference in peoples lives every day.

Watch this short video to see how your experience may already align.

What You’ll Do:

- Review and coordinate daily planning and staff schedules
- Anticipate needs and think 2-3 moves ahead while building the daily plan
- Respond calmly and effectively to last-minute changes (e.g., sick calls, event additions)
- Keep backup plans in mind while executing the primary schedule
- Use tools like Google Docs, Sheets, Microsoft Word & Excel
- Communicate clearly with team members to ensure smooth operations

Who You Are:

- A big-picture planner who can manage moving parts and shifting priorities
- Comfortable making quick decisions with confidence and clarity
- Experienced in hospitality, event coordination, healthcare scheduling, or other operations-based roles
- Tech-comfortable and detail-oriented
- Looking for long-term career growth, purpose, and stability

Qualifications:

- Post-secondary education diploma or degree in event management / planning, hospitality **OR** relevant experience in healthcare staff scheduling, operational logistics, or service coordination
- 2+ years of scheduling or event planning experience is an asset

Why This Role is Different:

- No shift work, no late nights — predictable hours: 8:30 a.m. to 4:30 p.m.
- Regular schedule is Wednesday to Sunday
- Every Monday and Tuesday off
- Every third week includes an additional day off on Wednesday - 3 days off every 3rd week
- Professional wardrobe provided, including dry cleaning, shoes, and shoe care
- Health & dental benefits, and sabbatical opportunities
- A calm, supportive workplace that values your time, expertise, and presence

What We Offer:

- Participation in the company quarterly bonus plan - up to 10% of base earnings after 6-month
- KUDOS recognition & rewards program
- Start accumulating paid vacation days from the first day of employment
- RRSP program with $1,000 and $1,500 company contributions
- Matching savings plan
- Opportunities for professional growth and development

About the Employer

This opportunity is with **McInnis & Holloway Funeral Homes**, one of Calgary’s most respected, family-owned organizations. While the setting is in the funeral profession, the heart of this role is **strategic planning, people management, and operational coordination.**

You’ll be working at our central location in **Britannia** — a professional, welcoming space where every detail you manage has a purpose and every shift makes a difference. We support you with training, mentorship, and a deep respect for the work you do.

We look forward to getting to know you - and how your experience might be the perfect fit, even if you didn't expect it.

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