Property Administrator

7 days ago

Markham, Canada Online Property Management Full time

An active Property Management company is looking for a Property Administrator for one of their offices located in Richmond Hill. The Property Administrator will be responsible for supporting the on-site management team in the day-today operations of the residential property through interactions with tenants, contractors, vendors, employees and the public.

**Role & Responsibilities**
- Drafting All-Tenant communication materials, for review by the General Manager and ensuring that All-Tenant communication materials, e.g. Welcome/Move-in and Emergency procedures packages are maintained accurately and up-to-date.
- Providing direct support to management.
- Maintaining and updating the contract service vendor log containing contract amounts and commencement and expiration of services being performed.
- Coordinating and preparing quarterly reports and assisting with the preparation of the annual budget.
- Monitoring the collection of rental payments and undertaking collection efforts, providing weekly reports on the status of accounts receivable.
- Responding to Tenants and Corporate Accounting staff regarding accounts receivables.
- Assisting in the tendering process for supplies and services and coordinating specifications and tendering of contracts.
- Responding to contractors’ queries and correspondence.
- Maintaining & updating Building Emergency Evacuation Plan.
- Maintaining tenant contact lists, vendor and fire warden lists, emergency call out lists.
- Maintaining insurance binders for tenants and vendors (+WSIB) to ensure that all requirements are being met.
- Assisting with event planning activities.

**Qualifications**
- 3-5 years of experience in the property management industry
- Excellent verbal and written communications skills
- Strong interpersonal and customer service skills
- Strong working knowledge of Microsoft products (MS Word and Excel)

Demonstrated ability to work effectively in a deadline-driven environment

Additional pay:

- Bonus pay

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Tuition reimbursement

Schedule:

- 8 hour shift

Work Location: In person

Expected start date: 2025-03-31

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