Virtual Assistant

3 days ago

Toronto, Canada Machigend Ltd Full time

**Job Summary**

**Responsibilities**
- Manage calendars, appointments, and scheduling for multiple team members using Google Workspace and Microsoft Office tools
- Handle incoming calls via multi-line phone systems with professionalism and excellent phone etiquette
- Provide front desk support virtually by greeting clients, responding to inquiries, and directing calls or messages appropriately
- Perform data entry, filing, proofreading, and document management with accuracy and efficiency
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
- Support office management activities including organizing files, maintaining records, and coordinating supplies
- Support personal assistant duties such as calendar management, travel arrangements, and task prioritization for executives
- Maintain organized digital files and ensure all documentation is up-to-date and easily accessible

**Skills**
- Proficiency in QuickBooks for bookkeeping and financial tracking
- Strong office management skills with experience in clerical tasks and administrative support
- Excellent computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Drive, Calendar)
- Bilingual abilities are a plus for communicating effectively with diverse clients or team members
- Exceptional organizational skills with the ability to multitask efficiently in a fast-paced environment
- Proven experience in office or administrative roles with strong typing skills and attention to detail
- Knowledge of multi-line phone systems and phone etiquette for professional communication
- Experience as a dental or medical receptionist or personal assistant is advantageous but not required
- Ability to handle data entry accurately while maintaining confidentiality and security of sensitive information
- Strong time management skills to prioritize tasks effectively and meet deadlines

Join our team as a Virtual Assistant where your organizational prowess and proactive attitude will make a meaningful difference We value paid positions that foster growth, flexibility, and the opportunity to develop diverse skills in a vibrant work environment.

**Job Types**: Full-time, Part-time

Pay: $17.20-$58.22 per hour

Expected hours: 20 - 40 per week

**Benefits**:

- Paid time off

Work Location: Hybrid remote in Toronto, ON M5A 2N4

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