Production Coordinator

Hi, I’m Natalie Dusome, Founder and CEO of Poppy & Peonies, a fun and energetic brand that believes styles and function should co-exist. We’re passionate about creating practical pieces that help make life a little easier and lighten the load, literally.

Building Poppy & Peonies has been a wild adventure. The journey began when my daughter Poppy was born and my accessories no longer worked with my new life as a mom, I needed bags with pockets and organization that looked cool and had functionality. I couldn’t find it, so I decided to create it, and in 2015 Poppy & Peonies was born.

We’ve come a long way in five years - from filling orders in my basement to appearing on Dragons’ Den, and now, expanding into new product categories and collaborating with some exciting influencers and brands. I’d be lying if I said it’s been nothing but smooth sailing, but thanks to our incredible community, we’ve never felt more loved and supported

We believe in our responsibility to care for our environment and we are passionate about preserving the health and welfare of our planet, and the animals that live on it. All of our bags are made from high-quality vegan leather, and our entire product line is vegan, cruelty-free, and PETA-approved. We ship our products plastic-free and we use a combination of recycled, compostable, and biodegradable materials to mitigate shipping waste, and we are constantly looking for new ways to make our products and supply chain more sustainable to reduce our carbon footprint.

**About the Role**

As our Production Coordinator, you’ll be the driving force behind the seamless execution of all brand photoshoots at Poppy & Peonies. Reporting to the VP of Marketing, you'll own the planning, logistics, and execution of visual content production, ensuring every shoot is delivered on time, on budget, and aligned with our creative vision.

You’ll collaborate closely with the creative, marketing, and product teams to translate concepts into compelling visuals. From managing styling samples and location bookings to coordinating vendors and timelines, you’ll bring order to creative chaos - and turn bold ideas into beautiful results.

Who you are

You thrive in the fast-paced world of lifestyle photoshoots.

You have a sharp eye for detail and a deep love for visual storytelling.

You're as comfortable coordinating call sheets and vendors as you are supporting creatives on set.

You love the behind-the-scenes energy that makes a brand shine.

**The Opportunity**:

- Leading all logistics for photoshoots, including scheduling, call sheets, transportation, and timelines.
- Sourcing and securing vendors such as studios, photographers, equipment rentals, and hair & makeup artists.
- Managing samples and styling products — including steaming, organizing, and coordinating returns.
- Creating and distributing pre-production materials like mood boards, shot lists, and production schedules.
- Coordinating with creative, marketing, and product teams to align on shoot objectives and vision.
- Acting as the point of contact on set to ensure smooth day-of execution and real-time problem-solving.
- Maintaining a detailed production calendar and tracking shoot-related deadlines.
- Overseeing post-shoot organization, including file delivery, asset management, and tracking usage rights.
- Contributing to creative ideation and recommending new approaches informed by industry trends.
- Supporting social media content capture and behind-the-scenes documentation when needed.

**What You Bring to the Table**:

- You have experience in shoot production, content creation, or creative operations—preferably in fashion, lifestyle, or ecommerce.
- You are an excellent communicator and collaborator who can manage multiple moving parts with ease.
- You have strong project management skills, with the ability to prioritize and pivot in a fast-paced environment.
- You have experience managing timelines, budgets, and external vendors.
- You are passionate about storytelling through visual content and bringing creative concepts to life.
- You have an eye for detail and thrive in structured, well-organized workflows.
- You are calm under pressure and proactive in solving day-of challenges.
- Your background may include photography, styling, or creative direction (a strong asset but not required).
- You are a team player who brings positive energy and a solutions-first mindset.

Don’t sweat it if you don’t have everything listed above. We believe in growth and curiosity. If you have some of these qualities and are excited about this opportunity, then we want to hear from you

**The recruitment process**:

- Video screen with Agnes, Talent Advisor from Bloom
- Video Interview with Sola Desgagne (VP, Marketing)
- Take Home Assignment
- Video Interview with Natalie Dusome (Founder + CEO of Poppy & Peonies)
- Reference Checks
- Offer

**Location**:

- This role is based in our Vancouver, Canada office and will be a mix of remote and in-person