Project and Office Coordinator

**Job Description**:
**PROJECT AND OFFICE COORDINATOR**

**STRATEGIC PROJECT MANAGEMENT OFFICE**

NorQuesters are difference makers and we’re searching for someone who leads from where they are, is detail and result orientated, is familiar with business administration and experienced in project coordination, demonstrates adaptability, excellent communication skills, strong relationship management skills, and has a relentless drive to get things done right. dynamic, detail and result oriented and with the career aspiration in financial management and project management to join our Strategic Project Management Office (SPMO) team as a Project and Office Coordinator.

Reporting to the Managing Lead, SPMO, and supporting the Director, Business Planning & Analytics the Project and Office Coordinator provides administrative support to divisional and departmental leaders and project support to the College's strategic initiatives and projects, including general office administration, strategic committee administration, and leadership support involving develop briefing notes and presentation materials, and preliminary business analysis.

Providing support to college projects and initiatives through meeting management, coordinating SPMO program and project activities, project status (cost, timeline, resource, and outcomes) tracking and reporting, streamlining administrative processes and liaising with stakeholders, this position works closely with the Managing Lead, program managers and project managers to ensure that assigned projects are delivered and reported upon in accordance with the requirements of NorQuest’s strategic direction and performance standards through strategic committees. As the College leverages the capabilities and opportunities provided by its technology investments, the Project and Office Coordinator ensures that operational, strategic, and business processes are followed, understood and taken into account.

**HOW YOU'LL MAKE A DIFFERENCE**
- Act as the primary project support role for all projects in the portfolio.
- Perform project financial reconciliation and preliminary analysis.
- Perform primary and secondary research required for projects including environmental scans, competitor/peer reviews, web searching, literature reviews, and product reviews.
- Provide coordination and logistic support to project managers and program managers on multiple projects simultaneously.
- Assist in completing project tasks.
- Assist in tracking and following up on project and program status.
- Using their knowledge and judgement, routinely analyzes and escalate risks, issues and opportunities.
- Supports competitive procurement process when appropriate.
- Streamline administrative processes and contribute to project management process standardization and continuous improvements.
- Administer project, program, and strategic committee meetings including scheduling, prepare agendas and meeting minutes, track actions and decisions, and follow up on takeaways.
- Administer master project records and base information.
- Acts as an expert user and manager of the Project Management software platform.
- Administer SPMO record management according to NorQuest Record Management guidelines.
- Interacts and establishes relationship with all levels and authorities in the organization.
- Prepare and develop documents and correspondence including briefing notes, Executive Summary reports, memos, charts, and PowerPoint presentations.
- General administrative support to divisional and departmental leaders including schedule management, internal & external inquires management, and meeting administration.
- Administrative support including expense claim, new employee onboarding, and event planning.

**WHAT YOU BRING**
- Degree or Diploma in Business, Finance, or related discipline. Equivalencies and prior work experience will be considered.
- 2+ years' experience in administration, customer service, project support, finance, or a combination of experience and education.

**WHAT MAKES YOU A DIFFERENCE MAKER**

As a difference maker you bring:

- Proficiency with Microsoft Office Suite (Excel, Word, Outlook, MS Project, PowerPoint, and Project and Visio), Microsoft Teams and Smartsheet (or equivalent project management systems).
- Experience supporting senior leadership administratively will be an asset.
- Experience working on a complex project and in particular a technology implementation project will also be an asset.
- Knowledge of financial management (budget, forecast and variance analysis) will be an asset.
- Strong organizational skills, initiative, the ability to manage multiple tasks and to work independently or collaboratively in a team environment.
- Exceptional communication (written and verbal) and interpersonal skills with the ability to build and maintain relationships.
- Demonstrated customer focus, analytical thinking problem solving abilities and a strong attention to detail are essential.

**SALARY**:$47,