Shared Services Administrator

7 days ago

Halifax, Canada Content Bloom Full time

We are currently looking for an Administrator - Shared Services to support our global Shared Services (Finance, Operations, and HR) department.

Qualifications - What you need to get the job:

- 3+ year of related administrative experience
- Excellent interpersonal skills with the ability to work virtually (with Slack and Zoom)
- Strong organizational skills
- Self-starter, responsible, reliable - demonstrate the ability to manage deadlines and see tasks through to completion
- Excellent verbal and written communication
- Commitment to discretion and confidentiality
- Strong technical abilities - Dropbox, Google Admin, BambooHR, WordPress, or similar
- Experience with HR and/or Finance
- Canadian Citizenship or authorization to work within Canada
- Driver’s license and access to transportation
- Passion for what you do (This is not optional)

Life at Content Bloom - What you’ll do once you get the job (after you celebrate):

- Ownership of recruiting efforts, including reviewing and scheduling interviews
- Triaging HR-related requests and enquiries
- Maintain employee records via the HRIS
- Maintain HR- related files
- Coordinate student recruiting programs
- Assist with meetings, including scheduling, organizing
- Record meeting minutes / notes
- File company expense reports
- Assist the finance team with basic bookkeeping and reporting, as well as payroll
- HR Monthly reporting
- Assist with office improvements
- Maintain office equipment and supplies
- Occasional errands (Canada Post, critical office supplies, groceries)
- Sort/distribute mail and maintain electronic copies
- Prepare letters, spreadsheets, and presentations
- Assist Company Directors as needed
- Assist with travel arrangements as needed
- Other clerical or office tasks as assigned

What will get you bonus points:

- A sense of humour
- No fear of dogs (semi-mandatory)
- Board games you don’t mind occasionally sharing with the team
- A resume that tells a story - show us don't tell us why you're awesome
- Willingness to pitch in and wear different hats occasionally (figuratively, and maybe literally)

Additional perks (beyond loving your new job):

- Office dogs
- Flexible hours and generous time off
- Annual bonuses and raises based on performance
- Full health benefits from day 1
- RRSP Matching Program
- Travel opportunities
- A variety of comfortable working spaces
- Exciting social events
- Hilarious co-workers
- Excellent office-supplied coffee, drinks, snacks, and espresso

  • Shared Services Administrator

    3 days ago

    Halifax, Canada Content Bloom Full time

    We are currently looking for an Administrator - Shared Services to support our global Shared Services (Finance, Operations, and HR) department. **Qualifications - What you need to get the job**: 3+ year of related administrative experience Excellent interpersonal skills with the ability to work virtually (with Slack and Zoom) Strong organizational...

  • Payroll & Benefits Coordinator, Shared Services

    1 week ago

    Halifax, Canada Shannex Full time

    If you take pride in being compassionate, honest, professional and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work - they welcome and celebrate _Great People_ who inspire meaningful connections while _Leading the Way to Better Living_. We are searching for a **Payroll & Benefits Coordinator, Shared...

  • Financial Specialist

    3 days ago

    Halifax, Canada First Nations Financial Management Board Full time

    **Position Overview** Reporting to the Senior Financial Officer, the Financial Specialist, Shared Services is responsible for supporting selected First Nation clients across Canada through remote accounting and on-going training. **Accountabilities** - Develop relationships with assigned clients that have an approved Financial Administration Law (FAL) to...

  • Administration - Institutional Services

    7 days ago

    Halifax, Canada J.D. Irving Full time

    There are several administrative roles needed to support the sales and operations teams. We have an immediate need for a Sales administrative assistant at our _Kent location - Halifax Shipyard_ Founded in 1882, J.D. Irving, Limited (JDI) has operations in Canada and the United States and are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you...

  • Associate Director, Loan Administration, Debt Services

    1 day ago

    Halifax, Nova Scotia, Canada MUFG Investor Services Full time

    MUFG Investor Services provides asset servicing solutions to the global investment management industry. Leveraging the financial and intellectual capital of MUFG – one of the largest banks in the world with $2.8 trillion in assets – we provide clients access to a range of leading solutions from fund administration, middle-office outsourcing, custody,...

  • Associate Director, Loan Administration, Debt Services

    1 day ago

    Halifax, Nova Scotia, Canada MUFG Investor Services Full time

    MUFG Investor Services provides asset servicing solutions to the global investment management industry. Leveraging the financial and intellectual capital of MUFG – one of the largest banks in the world with $2.8 trillion in assets – we provide clients access to a range of leading solutions from fund administration, middle-office outsourcing, custody,...

  • Associate Director, Loan Administration, Debt Services

    21 hours ago

    Halifax, Nova Scotia, Canada MUFG Investor Services Full time

    Company Description MUFG Investor Services provides asset servicing solutions to the global investment management industry. Leveraging the financial and intellectual capital of MUFG – one of the largest banks in the world with $2.8 trillion in assets – we provide clients access to a range of leading solutions from fund administration, middle-office...

  • Registration/Scheduling Clerk, Shared Clinics

    7 days ago

    Halifax, Canada Nova Scotia Health Authority Full time

    Registration/Scheduling Clerk, Shared Clinics Req ID: 215446 Department/Program: Admitting & Registration-Shared Clinics , Health Information Services Location:HalifaxType of Employment: Permanent Hourly FT ( 100% FTE) x 1 position(s)Start Date: 01/25/2026Union Status: NSGEU Off&Cler , Admin Professionals Bargaining UnitCompensation: $ 23.3519 - $ 25.3918...

  • Associate, Investor Delivery

    22 hours ago

    Halifax, Canada MUFG Investor Services Full time

    Company DescriptionAbout MUFG Investor ServicesMUFG Investor Services is a trusted partner to many of the world’s largest public and private funds, providing asset servicing and operational solutions built for alternatives. With over $1 trillion in client assets under administration, we offer fund administration, banking, payments, fund financing, foreign...

  • Associate, Kyc Service Team

    1 week ago

    Halifax, Canada MUFG Investor Services Full time

    An exciting opportunity to bring your skills to MUFG’s KYC Service team, the team is a client facing commercial team providing independent KYC services to funds administered by MUFG and 3rd party administrators. Reporting to the Associate Director, KYC Service team, a list of your responsibilities will include: - Be a main contact for daily client...