Recreation Coordinator

_**A cover letter must be included to be considered for the position**_

Operating 12 facilities including seniors’ lodges, apartment buildings, and an affordable family housing complex, Heartland Housing Foundation is known as a strong, collaborative organization and a leader in the social fabric of the region. At Heartland Housing Foundation we are committed to our culture of service and excellence as we continue to serve the people of our communities.

**Position Summary**

The Recreation Coordinator is responsible for assessing the needs of our residents, developing, planning, coordinating, implementing and evaluating the recreational programming ensuring all eight dimensions of wellness are targeted. Using a variety of recreational activities mediums the Recreation Coordinator will develop programing, schedule outings, invite participation from community groups, recruiting and scheduling volunteers, etc. to help engage the residents in life enriching activities. Working in collaboration with all Heartland Housing Foundation (HHF) lodges, the Recreation Coordinator will share and implement ideas to encourage consistent programming throughout the organization.

**Responsibilities**

**Event, Activity and Program Execution and Evaluation**
- Develop, implement, coordinate and schedule all recreation programs and events
- Evaluate all site related programs and events to determine validity and effectiveness ensuring all dimensions of wellness is achieved for the residents within the lodge
- Coordinate the Volunteer Program, including: recruiting, interviewing, screening, training, monitoring, directing, supporting, evaluating and maintaining a personnel file containing appropriate documentation for each of the volunteers
- Actively participate in organizational recreation coordinated meetings by sharing ideas, implementing new strategies and providing meaningful feedback encouraging consistent programming and collaboration throughout the organization
- Liaise with residents, family members, volunteers and other service providers to identify concerns or provide information that has been observed with respect to a resident’s health or abilities
- Undertake and/or provide direction to the Recreation Assistant(s) to prepare for, set-up, implement and/or assist others in the execution of tasks associated with events, activities, programs and special occasions as identified by the supervisor.
- Contact vendors, music services, churches, community groups, etc. to volunteer and/or provide assistance in specific program activities
- Organize planning meetings to coordinate with site departments (e.g. food services, maintenance, housekeeping) for activities that require their support associated with the planned event(s)
- Assist with the clean-up after events, programs and activities
- In collaboration with the Recreation Coordinators at other sites, organize, participate in and/or arrange for specific activities/programs/education with the celebrated campaign e.g. Seniors Week; Volunteer Appreciation; Fall Prevention
- Monitor and evaluate and adjust programming to ensure participation, satisfaction, meaningfulness and all dimensions of wellness is targeted and is meeting the site’s recreational goals and objectives

**Leadership**
- Accountable for ensuring all recreational expenditures are accounted for, the budget is maintained, and feedback is provided to the site manager for variances and future recommendations

**Supervision**
- Responsible for providing ongoing guidance, support, and basic coaching to ensure that the team members perform their tasks and duties effectively
- Organizing, prioritizing, planning and assigning work to adequately trained employees while coordinating with the operational needs
- With the support of the manager, participate in the recruitment, onboarding and orientation, and training of your team, as required
- With the support of the manager, provide input on the performance of team members and support the completion of performance appraisals and/or any performance management required
- Supporting the manager with scheduling needs, including filling shifts, workforce planning and time off requests from employees, as needed
- Supporting the manager with collecting and following up required documentation, paperwork and/or forms from staff
- With the support of the manager, responsible for resolving basic day-to-day operational issues and problems that arise within their team. This includes analyzing problems, proposing a solution(s), and making decisions to ensure the smooth functioning of the team and the achievement of objectives.
- With the support of the manager, responsible for handling basic conflict and disputes that may arise within their team, as needed
- Responsible for serving as a liaison between your team and higher management. This includes communicating organizational goals, policies, and procedures to your team members, as well as relaying feedback, concerns, and