Event Coordinator

2 weeks ago

Greater Sudbury, Canada Royal Empire Hospitality Inc Full time

Work Term: Permanent
- Work Language: English
- Hours: 80 hours bi-weekly
- Education: College/CEGEP
- Experience: 2 years to less than 3 years
**Work setting**:

- Relocation costs not covered by employer
**Tasks**:

- Promote conference and meeting services or special events
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Recruit, hire and supervise staff and/or volunteers
- Prepare, present and manage budgets
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Administer revenues and expenditures and assist in preparing financial reports
- Assist in budget preparation
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for trade shows and exhibits
- Plan schedules, goals and objectives
- Research and design special events programs
- Plan for VIP arrangements
- Plan for social events and guest programs
- Develop policies and procedures and attend to other management responsibilities
- Prepare final financial and other reports
- Manage Event Logistics
- Identify human resources requirements
**Supervision**:

- 1 to 2 people
**Computer and technology knowledge**:

- Google Docs
- Database software
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Word
- MS Windows
**Area of work experience**:

- Business
- Conference and meeting planning companies
- Conference centres
- Convention centre
- Hotel, motel, resort
- Resort
- Tourism associations
**Security and safety**:

- Driver's validity licence check
- Bondable
- Criminal record check
**Transportation/travel information**:

- Valid driver's licence
- Own vehicle
- Own transportation
**Work conditions and physical capabilities**:

- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
- Overtime required
**Own tools/equipment**:

- Cellular phone
**Personal suitability**:

- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
**Screening questions**:

- Are you currently legally able to work in Canada?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
- What is your current field of study?
**Health benefits**:

- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
**Financial benefits**:

- Gratuities
**Long term benefits**:

- Group insurance benefits

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