Policy Associate

We are looking for the visionaries, the change-makers, the self-starters who are seeking more from their career. Change begins with the small decisions we make, each day, to support each other and strive to create inspiring incredible educational experiences for all students, no matter where they are or how they learn. This concept connects deeply to the idea that, in choosing a career with Yorkville University and Toronto Film School, you will have the opportunity to push boundaries, flex your creativity and inspire positive change for so many people. It’s also a call-back to the transformative power of education itself.

Our core values put the student experience at the center of what we do, reflecting who we are and aspire to be. If you want to shine a light on academic excellence, be empowered to make an impact on the transformation of the Canadian post-secondary education landscape, and work collaboratively beyond levels, join us.

**Who we need**

Reporting to the Director, Academic Governance, Policies, and Compliance, we are adding a Policy Associate to our team. You will play a central role in ensuring that policy development is collaborative and responsive to institutional and regulatory needs. In this role, you will lead the consultation lifecycle for institutional policies, act as a liaison between policy authors and governance bodies, and support the planning and documentation of governance meetings. You will be responsible for managing stakeholder engagement, policy consultation, and coordinating governance processes across Yorkville University’s three campuses.
- This is a hybrid role, working 3 days a week in our downtown Toronto office._

**What’s in it for you**
- Ownership._ You will work proactively and autonomously, ensuring transparent and timely communication with stakeholders, taking and incorporating feedback, and working collaboratively to develop the best policies. You will take ownership of the consultation process and act as a point of contact, moving policy ideas forward through an iterative approach.
- Influence. _You want to make an impact at a progressive, private university, researching, developing, implementing, and maintaining policies. This is a highly visible role, working at the heart of academic decision making, collaborating with VPs, faculty, Legal, HR, to prepare motion packages to go to the academic council and senates for approval. You will contribute to an environment that champions student success and fosters a culture where all team members can be their best selves, grow, and thrive.
- Career development._ We are disrupting traditional post-secondary learning. Yorkville University and Toronto Film School are forward-thinking institutions. You want to take your skills to the next level and significantly expand your knowledge of academic policies. You will be supported in your growth and mentored by your manager. This high-visibility role works closely with leadership to implement academic, administrative, and corporate policies that shape how we act, make decisions, and grow. Whether your goal is to move up within this department or into another area of Administration, this is an exciting time to join us.

**As our new Policy Associate, you will**:

- ** Coordinate.** You will oversee the full consultation process for academic and administrative policies, ensuring timely engagement with stakeholders across academic, administrative, HR, legal, and student-facing teams.
- ** Report.** You will track, manage, and report on consultation progress using collaborative platforms (e.g., Smartsheet, Teams), identifying gaps and following up as needed to ensure completion.
- ** Partner.** You will work with the Director to prepare policy motions, finalize documentation packages, and align timelines with institutional governance and compliance cycles. You will serve as the key point of contact for policy-related questions from stakeholders, escalating complex inquiries as appropriate.
- ** Manage communications.** You will assist in the internal communication of policy changes, ensuring timely and accessible dissemination of updates through appropriate university channels. You will contribute to the continuous improvement of consultation and governance processes by identifying pain points and supporting the implementation of new tools and templates. You will maintain a calendar of policy review and motion deadlines, identifying opportunities for streamlining and surfacing risks related to consultation gaps or missed approvals.
- ** Collaborate.** You will work closely with academic leaders, including the Provost and campus VPs, to support academic governance, including organizing agendas and materials for Provincial Academic Senates. You will collaborate with academic leadership to identify pain points and support the implementation of new tools and templates.
- ** Communicate.** You will distribute and make accessible all policy changes, updates, and new developments to f