Events and Communications Coordinator

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Administrative Support 4 (Gr8)

Job Title

Events and Communications Coordinator

Department

Communications & Engagement | School of Biomedical Engineering | Faculty of Medicine

Compensation Range

$4,739.00 - $5,102.00 CAD Monthly

Posting End Date

October 15, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The School of Biomedical Engineering (SBME) at the University of British Columbia (UBC) is a partnership between the Faculties of Applied Science and Medicine, established in 2017. The School is a nucleus for education and training, research, and innovation in biomedical engineering, creating new knowledge, new academic and training programs, and fostering translation and innovation. Its vision is to transform health and healthcare for all, achieved through innovative research and education at the convergence of engineering, medicine and biology. Through collaborative, innovative, and interdisciplinary approaches and building on UBC’s academic and research excellence, the School of Biomedical Engineering aspires to be a global leader in biomedical engineering research, education and translation. The SBME has two locations on Vancouver’s campus, the Gordon B Shrum building and the Biomedical Research Centre (BRC). For more information about the School of Biomedical Engineering, please visit
- The School is currently responsible for 420+ undergraduate students, 200+ graduate students and 40+ faculty.

Part of the

SBME’s new Strategic Plan

The incumbent must be available to work flexible hours depending on business needs.

Organizational Status
The Events and Communications Coordinator reports to the Manager, Communications, Culture and Engagement and works closely with the Strategic Partnerships Manager, Research Manager, the Director of Strategic Planning and Operations and administrative staff in the School. Works closely with faculty, staff, alumni, other departments, and external clients and communities regarding both external public-facing events and internal events. The incumbent liaises with event organizers, prospective clients and vendors on deliverables, equipment and space arrangements.

Work Performed

Public Outreach Program Administration:
- Administers the School’s public outreach initiatives with the aim of increasing knowledge dissemination of biomedical engineering and the School’s research and educational programs to the general public as indicated in the SBME’s new Strategic Plan.- Represents the School and the University as the main point of contact for the School’s public outreach programming and exercises judgment in launching and administering the program, in adherence to relevant protocols.- Identifies topics of interest for a public seminar series, invites appropriate speakers to present, arranges open houses or public tours, arranges outreach activities with local schools and communities.- Oversees the preparation of materials, briefings, and speaking notes for event hosts in advance of seminars and events.- Facilitates a wide range of complex communication between clients, faculty members, administrative staff and other stakeholders to ensure the program success.- Develop SOPs and checklists to ensure critical tasks are completed in appropriate timelines and deadlines.- Creates and conducts feedback surveys related to events, and uses this data to iterate and continuously improve internal and public outreach programming.- Oversees travel arrangements including airline, accommodation, ground transportation and itineraries for invited speakers.

Events Coordination:
- Administers the coordination and scheduling of the complex processes, procedures and workflow for all new and recurring events (approximately 10 to 12 events per month) including invited seminars, learning activities, annual symposia, retreats, and student engagement programs targeted at the School’s undergraduate and graduate students, post-graduate trainees, faculty, staff and external stakeholders hosted by the SBME and campus partners.- Leads the implementation of a marketing plan to promote the School’s new public outreach seminar series by researching marketing strategies and approaches, making recommendations for event campaigns, and building and maintaining relationships with internal and external stakeholders.- Coordinates event logistics, including ensuring all day-of-event setup details are in order, participating in and delegating to student workers and other staff.- Undertakes any necessary