Communications & Events Coordinator - Bilingual

5 days ago

Boucherville, Canada Mega Group Inc. Full time

Are you ready to be a part of something bigger? As one of Canada’s Best Managed Companies, Mega Group values the talents and abilities of our employees and seeks to foster an open, cooperative, and flexible environment in which employees can thrive. Being a proudly Canadian company means we're always looking for smart, enthusiastic, and passionate team members who reflect the communities we serve. Join our team today and take pride in helping our neighbours turn their businesses into success.

Make an impact with our Marketing team as a **Communications & Events Coordinator** in our **Boucherville** office.

**WHAT YOU WILL DO**:
**Events**
- Plan and coordinate virtual and in-person Member and Vendor events, including conventions, regional meetings, and national committees.
- Oversee logístical arrangements for these events, including but not limited to hotel bookings, attendee coordination, and collaborating with key stakeholders and experts.
- Serve as on-site lead, overseeing event logistics, attendee inquiries, and acting as the main point of contact for seamless execution.
- Identify and recommend suppliers and venues, providing key details to support informed team decisions within budget.
- Create detailed event timelines and ensure all deadlines are met.
- Conduct postmortems following events and prepare post-event reports.
- Organize, prepare, and build presentations as needed; coordinate translation where required.
- Assist and/or lead projects as assigned.

**Communications**
- Work closely with the Communications & Events Strategist for optimal communication and with cross-functional teams to create engaging events, conferences, and help with participation.
- Coordinate content across digital platforms, including posting, tracking translations, and executing secondary layouts and visual adjustments as needed.
- Support Member communications, including the Mega Newsletter, by updating templates, managing links, and maintaining mailing lists for effective distribution.

**WHAT YOU OFFER**:

- Minimum of 2 years of experience in event planning.
- Bilingualism in English and French, with strong written and verbal communication skills, is required.
- Ability to organize, prioritize and successfully multi-task in a fast-paced environment.
- Experience with conference equipment, audio visual and basic projection set up.
- Proficiency in Microsoft Office 365.
- Proficiency in database management systems such as Salesforce, newsletter platforms, online portals, and blog management tools.
- Demonstrated experience in drafting and coordinating communications (e.g., newsletters).
- Travel within Canada and the U.S. as required.

**WHAT WE OFFER**:

- Health and Dental coverage
- Health Care Spending Account
- Lifestyle Account
- Gainshare
- RRSP Plan
- Employee Assistance Program
- Social and charity committees
- Hybrid work possibilities
- Healthy work-life balance
- Positive company culture
- Training and development opportunities
- The personal fulfillment of supporting local businesses

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