Project Coordinator

**JOIN THE TEAM**

**PROJECT COORDINATOR**

**Company**

Avid Contracting Ltd is a full-service **demoBUILDpaint** company. We regularly cover the construction scope of demolition, framing, insulating, drywall, taping & finishing, glazing, specialty ceilings, doors, frames & hardware, millwork, and painting & coatings. Our primary focus is on commercial, institutional, industrial, and high-end residential projects. We perform most of our scopes with in-house expert trades people, and we are proud of the team that we have built.

**Our Mission**
- To deliver high quality construction services on schedule and at competitive prices
- To exceed our client’s expectations during the entire lifecycle of the project while maintaining a service-minded approach that will foster long-term business relationships
- To maintain the highest level of professionalism, integrity, and fairness in our dealings with clients, suppliers, subcontractors, and employees
- To create a work environment where employees are paid fairly, challenged, appreciated, and rewarded for exceptional performance

Because of our growth and continued success, we are seeking individuals to join our team who understand our mission statement and core values.

**_This is for you if: _**
- You are passionate about your career
- You are self-motivated and able to work with mínimal direction
- You care about producing quality work with excellent attention to detail
- You work well in a fast-paced environment
- You have strong communication skills with English fluency

**Job Description - Project Coordinator**

The role of the Project Coordinator is to assist management with administrative tasks once a bid has been awarded to the company. This will involve the collection, organization, and dissemination of job specific information from the estimators and clients, and acting as a liaison to the Site Superintendent, Forepersons, and other field personnel. You will also coordinate resources and equipment as well as set-up and monitor the daily truck driver schedule for efficiency.

**Skills & Requirements**
- Strong attention to detail and organizational skills
- Able to multitask multiple projects at a time
- Ability to problem solve
- Creative thinking
- Able to work independently in a constantly changing environment and prioritize tasks
- Read and interpret scopes of work, contract documents, drawings, schedules, and specifications
- Communicate and effectively collaborate with all levels of our business
- Excellent customer service dealings with clients and General Contractors
- Daily job start-up, mid-project and closing procedures
- Attend weekly meetings
- Strong oral and written comprehension of the English language
- Experience working in the construction industry
- Must be able to drive truck and produce a clean driver's abstract

**Responsibilities**
- Administer daily truck driver schedule and monitor efficiency
- Job tracker updated and info moved into current projects
- Specific job information is moved from the bids folder to projects
- New projects set up with appropriate workers, clients and job site management invited to participate
- Send new clients internal form to collect billing information
- Estimator's quotations are compared to job purchase orders or change orders, marked up for differences, and a scope of work prepared with production targets for the workers
- To-do list is built from the scope with added details for special materials
- Job scopes, schedules, prints/drawings, photos, change orders, hazmat reports and other site relevant information is collected from various departments and sources and printed in paper form for site start-up binders to be delivered to site and posted in digital form on Basecamp
- Demolition (asbestos sampling), painting, millwork divisions within the company are notified of job specific tasks (to-dos) or where material ordering lead time is necessary
- Jobs are monitored for compliance to scopes and to ensure that to-dos are being followed and marked off as tasks are completed to keep clients updated in real time
- Client communications monitored for change orders, site instructions, updates to schedules, prints, etc. and changes are added to Basecamp and affected people are informed, if necessary
- Check-ins with Forepersons that necessary paperwork/forms are on site and available, required safety equipment is on site and being used
- Reminders sent out to Project Managers or Forepersons to consult with Engineers when called in for a quote and any follow-up related to engineering, photos, schedules sent to clients, etc.
- Job feedback questionnaire sent out to clients, follow-up, analyzed
- Meet with Estimators and Project / Division Managers to discuss ongoing and upcoming work, changes to company policies, challenges, etc.

**Education & Training**
- Grade 12, GED or equivalent
- Trade related experience or certification is a must
- Proficient in Microsoft Office (Word, Excel)

**Benefits**
- Co