Site Administrative Assistant

Join a global leader. Propel the Energy Transition. Design and build the world’s toughest projects. Transform the future, today.
- Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation and providing cost-effective technology-based solutions is second to none. As we look to the future, we need creative, ambitious, and innovative professionals who can help us fulfill our purpose to Build a Better World.
- Fluor team members are at the heart of our success in executing projects safely, thoughtfully, and with the highest quality. We aim to foster an inclusive culture that prioritizes diversity and inclusion that allows employees to bring their best, most authentic selves to work. If you value teamwork, empowerment in your career, and are eager to champion innovative and sustainable solutions to our clients, this opportunity just may be for you
- The Site Administrative Assistant reports directly to the Office Manager as part of a larger Site Administration Team. Responsible for all administrative functions which support the Construction Operations with minimum supervision.
- Primary Job Duties/Functions:
- Works closely with the Office Manager and Construction Management personnel handling any and all administrative responsibilities as assigned.
- Consistent utilization of commonly used computer software including excel, word, and outlook.
- Utilization of proprietary software will be required. Training to be provided. (Coreworx and Metastorm)
- Coordinates and organizes department or project meetings and celebrations (introductions, coordinating visitors, booking meeting rooms, and catering management).
- Administers and maintains highly confidential and specialized information and records.
- Exercises an in depth understanding of organizational policies, procedures, and operations.
- Distribute, sort, read and annotate incoming mail and documents, attaching the appropriate files to facilitate necessary action.
- Schedules appointments and coordinates the interface with other company organizations, clients, and external groups.
- Establishes and maintains required department/project files.
- Research, abstracts information and supporting data in preparation for meetings, work/special projects, reports, and presentations.
- Orders and maintains supplies and equipment for departments/project.
- Studies management methods in order to improve workflow and implement cost reductions.
- Coordination of office space allocations, including phones and computers for department project personnel. This includes updating seating plan drawings.
- Calendar management: actively manages calendars, meetings, appointments, and teleconferences.
- Other duties as assigned.
- Must be authorized to work in the country where the position is located.

**Basic Job Requirements**
- High School diploma or equivalent is required.
- Previous administrative and relevant experience.
- Proficient in excel, word, PowerPoint and Visio (Pre-employment testing on these products will be required)

**Preferred Qualifications**
- Office Administration certification from a credited institution is preferred OR knowledge / experience will also be considered.
- Initiative to integrate within a team and seek to provide value to those being supported.
- Ability to prioritize and multi-task.
- Outstanding organizational skills.
- A team player who is flexible and exercises good decision making.
- Fluent in English with above average writing skills.
- Ability to attend to detail and work in a time-conscious and time-effective manner.

Working Conditions:

- Construction site office working conditions.
- Generally favorable indoor office workspace.
- May utilize site bussing system to travel to different work locations on site.

This position is LOCAL only on 5x2 rotation.

Are you ready to join us? We are looking forward to hearing from you today

**Requisition Number**
- 139593BR

**Diverse Workforce**

We are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Site Administrative Assistant - Training | Fluor Corp