Project Coordinator, Facilities Planning

**Location**:KW Campus

In April 2024, the Boards of St. Mary’s General and Grand River Hospitals both independently voted in favour of a voluntary merger of the Hospitals to form a new hospital organization. This evolution of our partnership will occur alongside our joint redevelopment work, as we strive to build a new acute care campus in the community. We welcome talent to both St. Mary’s General Hospital and Grand River Hospital that are ready to be part of an exciting, generational change for hospital care in Waterloo Region.

We are Building the Future of Care Together (BFCT) by developing a shared vision for the future of health care and new hospital infrastructure to care for more patients in our community closer to home for decades to come. Working towards a shared vision Grand River Hospital and St. Mary’s General Hospital will join together as a merged hospital. All sites will be governed by the new, single organization following the planned merger of Grand River Hospital and St. Mary’s General Hospital in 2025.

We currently have opportunity for a full time Integrated Project Coordinator, Space and Moves in the Facilities Management/Facilities Planning.

**How Integrated Project Coordinator support our teams at Grand River and St. Mary’s General Hospitals**:
Reporting to the Director, Facilities Operations, the Integrated Project Coordinator will liaise with internal and external stakeholders to plan, coordinate and execute moves across both Hospitals. This position will also support day to day Space Management, by coordinating intake of space requests, support the Space Planning Committee and play a key role in aligning operational and master planning priorities and objectives.

Job Duties and Responsibilities:
**MOVE COORDINATION**
- Conduct walkthroughs with stakeholders, user groups and move vendors as required to confirm scope and move plans.
- Actively communicate with all stakeholders, any planned moves, activities and changes to accepted plans.
- Lead problem solving efforts as they arise with planned moves.
- Facilitate temporary space and move support for large organizational deliveries (i.e Biomed, Bed and other deliveries).
- Track and identify project move related costs for budgeting and allocation purposes.

**SPACE PLANNING COORDINATION**
- Develop and maintain space planning documents including space request forms, new project templates, active project status reports, guiding principles for space allocation, space planning assumptions, space capacity plan
- Ensure space inventory database is kept up to date with departmental designation and occupancy
- Facilitate all aspects of day to day space management and ensure space allocation aligns with corporate planning documents, master planning efforts, and evolving coping strategy
- Lead space planning meetings and document action items and decision points for all stakeholders
- Escalate space planning issues to Co-Directors of Space Planning Committee and ensure timely resolution
- Work with internal and external stakeholders to facilitate approved space relocations

**FURNISHINGS PLANNING COORDINATION**
- Develops and maintains furnishing standard policies in collaboration with Purchasing and Employee Health, Safety and Wellness departments
- Collaborates with Employee Health, Safety and Wellness, Facilities Operations, and exterior design consultant stakeholders to develop furniture layouts
- Coordinates and manages the installation of workstation and system furniture purchases and alterations

**PROJECT SUPPORT**
- Work with the Directors of Facilities Operations and Facilities Planning & Redevelopment to support capital project space decanting, and move plans.

**HEALTH AND SAFETY**
- Works in compliance with the Occupational Health & Safety Act and its regulations in performing duties in a safe manner and follows all health and safety policies, procedures and legislation including wearing the appropriate Personal Protective Equipment (PPE), as required; ensures contractors follow all health and safety policies, procedures and legislative requirements.

**The Integrated Project Coordinator will bring the following**:

- Diploma in project management, space planning or an equivalent combination of relevant education and experience.
- Minimum of 3 years of project coordination experience with concurrently organizing, planning and coordinating operational initiatives with multiple project activities
- Demonstrated excellence in interpersonal, written and verbal communication skills including, ability to demonstrate tact and diplomacy with diverse groups of stakeholders.
- Demonstrated effectiveness in identifying and analyzing situations and problems; finding viable solutions with consideration to total systems and strategies.
- Demonstrated effective utilization of resources consistent with departmental goals.
- Demonstrated effectiveness promoting compliance with professional and ethical practices, accreditation standards, and ap