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Brokerage Administrator

2 weeks ago

Québec, Canada Cushman & Wakefield Full time

Brokerage Administrator

**Job Description Summary**
The Brokerage Administrator role will be responsible for supporting a team of Montreal, QC based commercial real estate brokers.
This position manages team coordination and organization, deal documentation, listing processes, advertising and marketing, research and data analysis, client liaison and various administrative duties.

Accountabilities:

- Client Interaction
- Coordinate property tours and send packages

Coordinate client activity for specific accounts and transactions
- Assist with all aspects of relationship management with clients and required reporting
- Client database management

Financial
- Organize and prepare transaction documents i.e. confidentiality agreements, offers, listing agreements, closing documents, trade records, etc.
- Prepare research reports and charts using various sources (MLS, SiteSolutions, Autoprop, vacancies, etc.)
- Abstract leases and prepare proposals with direction from team

Administration & Coordination
- Organize and implement listing and team marketing strategies including management of team’s social media communication
- Research and prepare market surveys
- Compile property information and market data for listing proposals and opinions of value including title searches, zoning/planning reports, MPAC, etc.
- Create listing proposals and pitches including print finishing (printing, binding, etc.)
- Coordinate and manage agents’ deadlines, meetings, tasks and client interactions
- Maintenance and administration of various databases; updating relevant transaction information as required
- Proofreading and limited copy writing
- Perform general clerical tasks, including but not limited to data entering, photocopying, filing, telephone calls, archiving, organizing couriers, mailings, etc.
- Miscellaneous requests and special projects as required by the team
- Provide any other administrative tasks required by C&W to facilitate the transaction of C&W real estate business

**Qualifications**:

- Previous real estate experience in a commercial real estate organization (min 1 yr experience)
- Real Estate license an asset
- College or University degree strongly preferred
- Ability to deliver excellent customer service at all levels of the organization and with external partners
- A strong command of grammar and writing skills for the purpose of proof reading and editing
- Exhibit a high level of professionalism and excellent interpersonal skills
- Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail
- Strong relationship-building ability, proactive, results-oriented, and resourceful
- Possess strong organizational, time management and project management skills with a demonstrated ability to work both independently and within a team environment

Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process. Please refer to the job title and job location when you contact us.Cushman & Wakefield s’engage à respecter l’équité en matière d’emploi. Notre objectif est d’offrir un milieu de travail diversifié, inclusif et exempt d’obstacles. Si vous êtes une personne handicapée et que vous avez besoin de recevoir l’offre d’emploi dans un autre format ou d’accéder à toute autre mesure d’adaptation au cours du processus d’embauche. Veuillez mentionner le titre de poste et le lieu de travail au moment de communiquer avec nous.

**Job Types**: Full-time, Permanent

Pay: From $45,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Life insurance
- Paid time off
- Vision care

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Montréal, QC: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)