Part-time Accounting Coordinator

**Part-Time Accounting Coordinator (3 days per week, 22.5hrs per week)**

**REPORTS TO**: Finance Manager

**DIRECT REPORTS**: None

**AGENCY SUMMARY**

Women’s Habitat is a multi-service feminist organization supporting women-identified individuals and their dependents impacted by intimate partner and familial violence and poverty. Women’s Habitat provides shelter and services to self-identified women and their dependents who are survivors of violence. Our 25 bed emergency shelter has been providing a safe place to rebuild since 1978. An Outreach Centre was opened in South Etobicoke in 2006 to provide services to women and children in the community.

**JOB SUMMARY**

The Accounting Coordinator is responsible for processing payroll, accounts payable, accounts receivable, banking, and credit card transactions.

**KEY RESPONSIBILITIES**

**Payroll Responsibilities**:

- Process bi-weekly payroll using an external payroll provider system.
- Prepare payroll journal entries as required, process ROEs, annual T4 and T4A reconciliation and other payroll-related reconciliations such annual taxable benefits and LTD employee contribution reconciliation.
- Add new employees to time management system and provide support to staff on use of the system
- Process and remit promptly employees’ WSIB and union dues on a monthly basis and perform annual reconciliation process.
- Respond in a timely fashion to payroll and timesheet management inquiries.
- Process and remit promptly Employer/Employee Group RRSP contributions on a monthly basis.
- Prepare and submit annual EHT reconciliation as required by the Ministry of Finance.

**Accounting/Finance Responsibilities**
- Perform full-cycle Accounts Payable including: reviewing and matching invoices with delivery receipt, issuing cheques and EFTs, recording payments and ensuring cheques are signed in keeping with the agency finance policies and procedures; advise supplier on EFT payments and monthly reconciliation of supplier statements.
- Responsible for full-cycle Accounts Receivable including: bank deposits, create invoices, follow up to ensure prompt payment; prepare promptly all City of Toronto invoices and request for reimbursements for clients’ personal needs allowance (PNA) ensuring proper documentation from the Shelter.
- Prepare monthly PNA reports and invoices.
- Prepare monthly credit card reconciliation and ensure all charges are supported with receipts.
- Complete donation deposits ensuring donation deposit record matches the bank statement and in collaboration with Philanthropy department reconcile donations from donation platforms with Quick Books on a monthly basis.
- Track gift card usage.
- Prepare monthly journal entries for gift card expenditures by regularly coordinating with users and obtaining receipts for monthly use of gift cards.
- Distribute petty cash as required and obtain receipts.
- Filing of all accounts payable/receivable and bookkeeping documents.
- Assist the Finance Manager in the preparation of the annual financial audit.
- Assist the Finance Manager in the preparation of TPAR report to MCCSS.
- Assist the Finance Manager with reporting to the United Way Toronto and York Region.
- Recommend improvements to the organization’s accounting/financial policies and procedures to properly monitor and manage cash flows.

Assist with other duties as required, from time to time, aiding with the efficient operation of the organization

**QUALIFICATIONS**
- In depth knowledge of business administration, accounting or office management which is normally acquired through the completion of a community college related field.
- Minimum 3 years related work experience including experience in a social service setting; combination of experience and formal education will be considered.
- Minimum 2 years of experience using QuickBooks.
- Minimum 2 years of experience using payroll and time and attendance tracking software ideally ADP.
- Advanced knowledge of Excel including: VLOOKUP and PIVOT.
- Non-profit experience is an asset.
- Proven experience of accounting processes, procedures, controls and reporting including management of payroll, AP, AR and general ledgers.
- Ability to use discretion, judgment and tact in handling sensitive and confidential information.
- Excellent verbal, listening and written communication skills
- Maturity and experience managing multiple priorities; well organized and able to work independently; and utilize sound judgment to perform all assigned duties with mínimal supervision.
- Excellent client service skills; ability to establish and maintain effective working relationships with coworkers, clients and community agencies.
- Demonstrated knowledge and understanding of issues such as woman abuse and child abuse, mental health and trauma
- Ability to interact with a diverse community of women and children within the shelter from an anti-racist and anti-oppressive approach
- Sensitivity and awareness of cultural, racial, ec