Project Coordinator

2 weeks ago

Toronto, Canada IBI Group Full time

Company Description
We are a global architecture, engineering, planning, and technology firm defining the cities of tomorrow.

By connecting design and technology, we change how people experience their built environment. We work across disciplines to create the intelligent systems, sustainable buildings, and efficient infrastructure that shapes the way people live, move, learn, and heal.

With over 3,000 employees and 60+ offices around the world, we understand what it takes to work locally and scale globally.

At IBI, we’re defining the cities of tomorrow.

**Job Description**:
Our Transit group is an award winning mid-sized design studio dedicated to delivering creative public transit design solutions that elevate and strengthen the communities they serve.

We are committed to be a great place to work that fosters the professional growth of every individual through a relaxed, collaborative and dynamic work environment.

**Most Of The Things You'll Work On**:

- Assist with the coordination, management, monitor and reporting of project milestones
- Integrate and coordinate with all disciplines as required to complete project tasks
- Liaise with extensive teams of consultants and contractors
- Develop and maintain logs, registers and other tables for tracking purposes (update and maintain project schedules, track budgets, documents, etc.)
- Liaise with document control and assist disciplines with document submissions including quality checks process
- Coordinate meetings and associated materials for discussion/presentation; prepare agendas and minutes
- Requirement to work from a project office (currently in downtown Toronto)

Qualifications**
You'll Need To Have**:

- Minimum Baccalaureate; preferably in Architecture, Engineering or Urban Planning
- Previous work experience as a Project Coordinator or Administrator in the Architecture, Engineering or Urban Planning industries is an asset but not a requirement
- Previous experience with interpreting and developing project scheduling, plans, and risks including document and quality control
- Strong organizational skills and ability to handle multiple deadlines and work under pressure is expected
Proficiency Acrobat or Bluebeam for document mark-ups and comments.
- Proficiency with FTP, Project Wise, SharePoint, ISO, MS Office. PM+ experience is an asset
- Strong communication and presentation skills - both written and verbal

Additional Information
We are currently in a work from home model during COVID-19, but when we do return to the office we're located at 55 St. Clair Ave West, this office is steps away from St. Clair station and is easily accessible by bike, TTC and car. Occupying 7 floors, with over 700 employees, it is the largest office at IBI Group. The floors are open concept and represent our collaborative approach to projects.

IBI Group provides a competitive benefit package and pays association dues and licensing fees.

We request applicants submit **RESUME AND PORTFOLIO** highlighting relevant work experience. **Please limit PDF files to 10MB or provide a WebLink.**

LI-AC1

  • Project Coordinator, Associate Consultant

    2 weeks ago

    Toronto, Canada Project X Full time

    **About Project X** Project X Ltd. drives success by focusing on building teams of incredibly talented and client-focused people, who love to problem solve and work on tough data problems. We reward hard work and forward-thinking with recognition and a supportive culture that celebrates success and wants to see you grow. Our team members are trusted advisors...

  • Project Coordinator- Travel Required

    2 weeks ago

    Toronto, ON, Canada Project XIII Inc Full time €120,000 - €130,000

    Our client is a well established construction firm in the west GTA that has a diverse ICI portfolio. They are know for their strong reputation for delivering projects on time, on budget, and to the highest standards, they are expanding their team to manage a commercial interior and new build projects. We are seeking an experienced and highly motivated ...

  • Project Manager

    1 week ago

    Toronto, Canada Project XIII Inc Full time

    Our client is a well established construction firm in the west GTA that has a diverse ICI portfolio. They are know for their strong reputation for delivering projects on time, on budget, and to the highest standards, they are expanding their team to manage a commercial interior and new build projects. Position Summary: We are seeking an experienced and...

  • Project Manager, Consultant

    1 week ago

    Toronto, Canada Project X Full time

    **About Project X** The heart of what we do is drive for unique and innovative solutions that solve our customers problems. We are trusted advisors who create data and analytics solutions for complex client problems. We do this through collaboration, creativity and an innate need to solve tough data problems. Data runs deep in our veins and is what makes up...

  • Manager, Project Delivery

    6 days ago

    Toronto, Canada Project X Full time

    **About Project X** Project X Ltd. drives success by focusing on building teams of incredibly talented and client-focused people, who love to problem solve and work on tough data problems. We reward hard work and forward-thinking with recognition and a supportive culture that celebrates success and wants to see you grow. Our team members are trusted advisors...

  • Consultant, Project Manager

    2 weeks ago

    Toronto, Canada Project X Full time

    **About Project X** Project X Ltd. drives success by focusing on building teams of incredibly talented and client-focused people, who love to problem solve and work on tough data problems. We reward hard work and forward-thinking with recognition and a supportive culture that celebrates success and wants to see you grow. Our team members are trusted...

  • E-Billing Coordinator | Toronto

    1 week ago

    Toronto, Canada Payroll & Benefits Coordinator | Toronto ON Full time

    Our client is looking to hire an E-Billing Coordinator to join their national team. As E-Billing Coordinator you will prepare and submit E-billing invoices as well as client invoices, provide unbilled time and billing support to the legal professionals, and serve as a subject matter expert in E-billing activities. This is a hybrid role offering flexibility...

  • E-Billing Coordinator | Toronto

    2 weeks ago

    Toronto, Canada Payroll & Benefits Coordinator | Toronto ON Full time

    Our client is looking to hire an E-Billing Coordinator to join their national team. As E-Billing Coordinator you will prepare and submit E-billing invoices as well as client invoices, provide unbilled time and billing support to the legal professionals, and serve as a subject matter expert in E-billing activities. This is a hybrid role offering flexibility...

  • Project Manager

    4 weeks ago

    Toronto, ON, Canada Project XIII Inc Full time

    Our client is a well established construction firm in the west GTA that has a diverse ICI portfolio. They are know for their strong reputation for delivering projects on time, on budget, and to the highest standards, they are expanding their team to manage a commercial interior and new build projects. Position Summary: We are seeking an experienced and...

  • Project Manager

    3 weeks ago

    Toronto, ON, Canada Project XIII Inc Full time €120,000 - €130,000

    Our client is a well established construction firm in the west GTA that has a diverse ICI portfolio. They are know for their strong reputation for delivering projects on time, on budget, and to the highest standards, they are expanding their team to manage a commercial interior and new build projects. Position Summary: We are seeking an experienced and...