Legislative & Corporate Records Officer

5 days ago

Okotoks, Canada Town of Okotoks Full time

**Opportunity Highlight**:
Closing Date**:July 13, 2025**Position Type**:Permanent**Compensation**:$78,245 - $90,740**Work Location**:Hybrid (On-site/Remote)**

We have an exciting opportunity for a Legislative and Corporate Records Officer to join our team. Responsibilities will include:

- Attending and recording Council meetings;
- Preparing Council agendas for approval, public and special hearings and associated follow-up;
- Provide information, legislative advice and procedures to Boards, Council, its Committees and recording secretaries;
- Track bylaw readings and bylaw amendments, maintenance of the bylaw registry and reference binders;
- Monitor, prepare and update bylaws impacting Council and its committees;
- Act as backup for the Assessment Review Board and subdivision and Development Board;
- Assist with quasi-judicial hearings, coordinate and inform Board members, attend and record meetings;
- Maintain databases and records management that complies with Town RMS Policy;
- Provide back up to Legislative Affairs Manager and other team members as required;
- Participate in projects as assigned;
- Document and track citizen inquiries;
- Conduct routine research;
- Routine contract administration and process invoices;
- Proactively identify areas or processes for improving or updating;
- Ensure activities are conducted according to OH&S and Town Standards

**Opportunity Details**:

Job Posting ID2225PHours of Work37.5 per weekNumber of Openings1Standby Rotation RequiredNoDriver's Abstract RequiredNoPolice Record Check RequiredYes**What we offer**:

- An excellent pension plan
- Benefit plans
- Career development
- Competitive salary
- Comprehensive health, dental, paramedical
- Flexible work schedule
- Hybrid work environment

**What you Bring**:
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to qualify is to possess:

- Diploma or certificate in Local Government Administration or equivalent;
- Eligibility to obtain Commissioner of Oaths certification;
- 3 or more years related work experience representing continuous learning and career progression;
- Strong political acumen, diplomacy and confidentiality;
- Strong policy interpretation;
- Strong attention to detail;
- Highly developed communication and interpersonal skills;
- Problem solving and sound decision making;
- Adaptability/flexibility;
- Paralegal background is considered an asset.

**Equity, Diversity and Inclusion (EDI)**:
**How to apply**:
**Accommodations**:

- We will provide an accessible experience for applicants. We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process.
- If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact us through our online contact form.
- All information received in relation to accommodation will be kept confidential.
- Last Updated: _June 19, 2025_

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