Information Management Clerk

Information Management Clerk
- Part Time

(12 hour shift schedule - Days and Nights)

The position provides members of the Service and other agencies with administrative and information assistance as required. In addition, the Information Management Clerk supports the flow of information throughout the organization to support investigations, prosecutions, deployment of resources, reporting and data analytics.

**Duties**:
Processes and inputs data into information management systems in accordance with legislation, processes and procedures.

Enters occurrence reports, supplementary reports, victim reports, arrest reports, motor vehicle reports, CPIC Maintenance, case files and provide information and other administrative assistance to GSPS Officers.

Adds, links, and verifies names/addresses/phone numbers/vehicles/licence plates/securities/property within RMS daily.

Tasks officers through RMS to follow-up or obtain missing information.

Acquires advanced level knowledge and understanding of police and court documents, applicable legislation and processes, and the functions of the records management system (RMS) and CPIC system, through specialized training and ongoing professional development.

Queries multiple information systems and sources, including continuous information exchange with external police agencies and justice partners at the local, provincial, national and on occasion, international level.

Ensures the accuracy and validity of information in RMS and CPIC; identifies and communicates discrepancies to the originator for clarification or correction.

Acts as a resource to implement or recommend changes to processes and procedures relevant to information management.

Communicates processes and procedures related to information management to members, including those in senior positions; utilizes tact and diplomacy to ensure compliance and understanding.

Comprehends and applies legislation, policies, and procedures, to police or court related documents to ensure appropriate action is taken and protect the unlawful dissemination of information.

Collaborates with immediate work team, larger branch team, sworn members and other Branches/Divisions responsible for information sharing and information management.

Analyzes multiple information sources and take appropriate action or make recommendations based on procedures and training.

Ensures records retention in accordance with applicable legislation and procedures.

Provides guidance and practical training to employees, as assigned.

Refer unusual requests to supervisor for review.

Performs other duties as assigned.

**Platoon Support**:
Upload scanned investigative documents into RMS.

Redact Officers Notes required for disclosure.

Other duties approved and assigned by Manager of Records or Records Supervisor.

**Applicants must meet the following minimum requirements**:
**Qualifications**:
Successful completion of Secondary School (Grade 12) or equivalent.

Good knowledge of office procedures and routines through related experience.

Must be able to meet standards of a Spelling and Grammar Assessment.

Demonstrated computer competency in using programs such as Microsoft Word/Excel/Windows/PDF Readers.

Demonstrated analytical thinking, observation, and problem solving skills.

Keyboarding to a minimum of 45 wpm.
Must be available to work shift work (days and nights).
Must be psychologically fit to perform the duties.
Knowledge of Police Service activities, police protocol, and procedures necessary to ensure accuracy and completeness of documents considered an asset.
Knowledge and functional use of current Records Management System’s is considered an asset
Bilingualism (English/French) considered an asset.

**Skills**:
Strong interpersonal, oral, and written communication skills.
Proven organizational, time-management, and motivational skills.
Ability to work independently and collaboratively as part of a team.
Ability to maintain accuracy with a large volume of work.
Ability to organize and prioritize work, using initiative and judgment.
Capacity to retain and recall large amounts of technical information
Demonstrates flexibility, resiliency and agility to deal with a dynamic and changing workload as well as ongoing changes to practices and processes.
Excellent comprehension skills are required to capture details when entering information into systems, or analyzing information from multiple sources.
Strong professional judgement when interacting with a variety of stakeholders including members and justice sector agencies at a local, provincial, national, and on occasion international level.
Ability to maintain confidentiality.

**Salary**:
**Hours of Work**: 12 Hour Schedule
- Days and Nights

**Hourly Wage**: $27.29/ hour *
- Part time members also recieve an additional eight percent (8%) on their hourly wage in lieu of benefits as per the Sudbury Police Association (Civilian Group) Collective Bargining Agreement.

Appropriate accommodation