Database and Stewardship Coordinator

The Database and Stewardship position will ensure best practices are in place to support the integrity and quality of gift entry, tax receipting, and donor query reports in the Raisers Edge database. The Coordinator will ensure the database is accurate, current and used to its highest capabilities while also ensuring donors are stewarded in a timely manner. Additionally, this position works closely with the Foundation accountant on financial reconciliation. The Database and Stewardship Coordinator role is responsible to employ high standards of communication in stewarding donors.

**KEY RESPONSIBILITIES**:
**Database**:

- Responsible for data entry of donors, prospects and general reports in Raisers Edge (RE)
- Ensure the use of Raiser’s Edge to process and record all donations including credit card transactions, monthly donors, cash, cheque, EFT, estates/bequests, renewals, new donors, memorial donations etc.
- Ensure batches and tax receipts are coordinated diligently and accurately.
- Record and track pledges. Monitor and produce pledge reminders.
- Maintain database with up to date donor information including interest, biographical and obituaries.
- Support RE online ticketing and receipting process for the execution of Special Events
- Conduct and oversee staff training related to utilization of Raiser's Edge
- Work with Foundation accountant for weekly financial recording and reconciliation, complete bank deposits and manage account payable including payroll, benefits, pension, WSIB, receiver general, etc.
- Other duties as needed

**Stewardship**:

- Create RE queries and key reports for donor stewardship and donor management.
- Supporting donor pipeline research and development.
- Ensure effective communication in a timely manner to recognize donors by phone
- Adhere to the Foundation’s established donor stewardship procedures, executes timely and relevant gift acknowledgement, ensuring proper donor recognition, privacy and rights.
- Supporting donor stewardship including planning and execution of annual Donor Recognition event, updating Donor Wall of Distinction, and maintaining donor lists for newsletter.
- Identify major donors or special gifts by involving the ED and foundation staff and Board Chair
- Support special event planning and execution
- Other projects / duties as needed

OTHER:
Exhibits the core values of SMHF: Compassion, Accountability, Commitment, Donor-Centered, Forward Thinking, Fiduciary Integrity and Competency

Proof of immunization and vaccination records to the Hospital’s Occupational Health and Safety Department.

Satisfactory Criminal Record Check required.

Pay: $52,000.00-$65,174.00 per year

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Bracebridge, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Application deadline: 2025-02-17