Reception/administration

**Job Summary**:
**Key Responsibilities**:

- Greet and assist clients, Realtors, and visitors in a professional manner.
- Answer phone calls and direct inquiries to the appropriate team members.
- Maintain a clean and organized reception area.
- Daily summary coordination and reporting preparation and distribution to appropriate contacts.
- Assist the Sales Team with paperwork, client files, and data entry.
- Manage appointment scheduling and maintain sales meeting calendars.
- Organize and maintain office supplies and inventory.
- Assist to take minutes for internal meetings
- Ensure all equipment and inventory meets company requirements ex: scheduling service call, etc.
- Manage and prepare /maintain the master report, Pricing Summary, and weekly report and distribution to appropriate contacts.
- Assisting other team member with overflow of work including word processing, data entry and research as needed.
- Ensure the maintenance and upkeep of all purchaser files with duties including filling, typing, copying, scanning in both digital and sales systems.
- Prepare and distribute marketing materials, brochures, and promotional content.
- Support sales representatives in processing client documents and contracts.
- Maintain an organized database of prospective and current buyers.
- Follow up with clients regarding required paperwork or outstanding information such as Deposit, mortgage pre-approval, lawyer info, etc.
- Able to provide a brief presentation of the project to clients (as needed).
- Coordinate office logistics and ensure efficient workflow.
- Assist in event planning for sales launches or site visits.
- Ensure compliance with company policies and procedures.
- Maintain proper record-keeping of administrative and sales-related documents.
- Available to work extended hours during sales event and weekends is a must.
- Detail oriented self-starter with a high level of organizational and time management skills.
- Strong organizational and multitasking abilities and willing to go beyond their day-to-day duties.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Suite, DocuSign
- Ability to work in a fast-paced environment and manage priorities effectively.
- Strong work ethic with the ability to deal with confidential data in a discreet and professional manner.
- Experience with various CRM and Sales Management software for pre-construction such as Avesdo, Blackline or Spark. (An asset)

**Job Type**: Part-Time

Renumeration: Hourly/Based on experience

**Experience**:

- Pre-Construction Administration: 1 Year (preferred)

**Education**:

- Post -Secondary Graduate

About the Company:
With a team that has over 30 years of combined experience in Real Estate, RAD Marketing is one of the top Sales and Marketing Firms for pre-construction developments in the Greater Toronto Area and Canada. RAD Marketing has sold over $4 billion in pre-construction condo developments in Toronto, Montreal, Vancouver and abroad, totalling more than 15,000 condominium suites: and the team is just getting started. Their unique sales and marketing approach to pre-construction condominiums has led to these developments being high profile sellout successes. A few notable Toronto based RAD Marketing projects include - Aura, Canada's tallest condo at 80 stories; KING Toronto, the iconic project by Westbank and Allied in collaboration with Starchitect, Bjarke Ingels; One Delisle by Slate Asset management, Leaside Common by Gairloch, the Shangri-La Hotel and Residences in Toronto; and the rebranded St Regis Hotel and Residences.

The key to their success has been implementing cutting edge strategies to redefine the execution of sales and marketing for Real Estate, which has allowed for their developer clientele to achieve some of the highest revenue increases when compared to competing projects in the same neighbourhoods. The talented team at RAD Marketing continues to execute on some of the most exciting projects throughout North America - being a driving force behind the evolution of these cities.

**Job Type**: Part-time

Schedule:

- Day shift
- Monday to Friday
- Weekends as needed

**Language**:

- Mandarin (preferred)

Work Location: In person

Expected start date: 2025-03-03