Tax Control Clerk

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

JOB ID #: 19630

Tax Control Clerk
Corporate Services
Financial Services Taxation & Corporate Controller
Hamilton City Hall

NUMBER OF VACANCIES: 1 Full-Time Regular

UNION/NON-UNION: CUPE Local 5167 Inside

HOURS Of WORK: 35.00 per week
- GRADE: H
- SALARY/HOUR: $34.091 - $37.055 per hour- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.

Job Description ID #: 1643

**Vaccine Verification - **As a condition of employment you are required to provide proof that you are fully vaccinated or provide proof of valid exemption satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton.

SUMMARY OF DUTIES

Reporting to the Manager, Taxation, responsible for maintaining various accounting controls; daily, monthly and yearly reconciliation of the Tax Billing system and the corresponding General Ledger accounts by analyzing, summarizing and distributing tax adjustments. Co-ordinates regular pre-authorized payment plan transmissions to the bank. Adds charges to the tax roll, processes returned funds and reviews and approves Debit Authorizations received from various Financial Institutions. Processes departmental journals and adjustments.

GENERAL DUTIES

Analyzes and prepares various reconciliations for general ledger accounts.

Maintains and balances realty tax control sheet. Daily, monthly balancing of staff transactions i.e. deposits/payments, balance adjustments, etc. Matches tax billing system to daily output. Prepares journal entries to reflect daily transactions. Ensures to adhere to set timelines for month-end and year-end closing.

Maintains pre-authorized payment control; balances and approves pre-authorized payment transmissions to the bank. Ensures to adhere to set timelines for scheduled transmissions of the 5 pre-authorized payment plans.

Balances tax levy billings such as special charges and locals, etc. - encroachments, boulevard parking, lead pipe programme, etc.

Liaise with other departments to add charges to the tax roll (i.e. water arrears, various MLE and property standard charges, POA fines, outstanding Accounts Receivable invoices, etc). Prepares adjustments to set up and/or remove charges and related admin fees, generates letters.

Processes adjustments and journals for city owned and payment-in-lieu of taxes properties. Works with Assessment and Appeals staff to ensure tax roll account balances are cleared in a timely manner.

Processes returned cheques (i.e. NSF, stop payment, etc).

Reviews, approves and processes debit authorizations received from various financial institutions.

Receives and answers inquiries from public, staff, other departments, lawyers and financial institutions.

Performs other duties as assigned which are directly related to the major responsibilities of the job.

QUALIFICATIONS

Demonstrated knowledge of accounting and related financial reporting requirements typically acquired by the completion of courses in business/accounting and/or a combination of equivalent education and related work experience.

Previous related municipal experience in a computerized accounting environment.

Previous Municipal Property Tax experience.

Experience in a computerized environment. Proficient working knowledge of Microsoft Office e.g. Outlook, Word, Excel and database software. Must be able to create, manipulate and reconcile data within spreadsheets.

Excellent oral and communication skills.

Disclaimer:
**Terms**:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.

We invite you to visit the departmental webpage to obtain further information on the culture and business of this department.

The incumbent shall comply with all Health and Safety