Labour Relations Analyst

**Position Information**

**Posting Number**:

- ROM25-295E

**Title**:

- Labour Relations Analyst (RFT 1.0 FTE)

**Position Status**:

- Regular Full-time

**FTE**:

- 1.0

**Job Schedule**:

- Days

**Department**:

- Human Resources

**Site**:

- Royal Ottawa Mental Health Centre

**About The Royal**
- As one of Canada’s foremost mental health care and academic health science centres,The Royal has a clear purpose: to get more people living with mental illness into recovery faster. This is at the core of everything we do and it is driven by the passion, focus and dedication of our employees. Every day, the work that we do transforms the lives of people with mental illness through specialized mental healthcare, advocacy, research and education._

The Labour Relations Analyst contributes to the strategic and operational success of the Labour Relations team by providing proactive research, data-driven insights, and informed recommendations in support of collective bargaining, grievance handling, arbitration, and labour dispute resolution. This role is responsible for leading data compilation and analysis, preparing reports, drafting grievance responses, and coordinating key projects related to union protocols, seniority reconciliation, and labour-related HRIS integration.

Working independently with general guidance, the Analyst helps ensure informed decision-making and efficient labour relations practices within a complex multi-union environment.

**Responsibilities**

**_ Research & Analysis in Labour Relations_**
- Conduct in-depth comprehensive research on collective agreements, arbitral jurisprudence, legal precedents, and labour board rulings to inform Labour Relations strategy.
- Synthesize findings into recommendations to support negotiations, grievances, and policy development.
- Prepare detailed, insightful and well-organized reports and presentation materials for Leadership & Labour Relations.
- Compile and maintain comprehensive databases of collective agreement provisions, corporate policies, and labour history documentation.
- Identify trends and present data-driven insights to support strategic planning and risk mitigation.
- Review, monitor and provide analysis on new or newly developing employment-related legislation that could impact The Royal’s operations, budget and people.

**_ Grievance & Arbitration Support_**
- Draft formal and strategic grievance responses and assist in preparing documentation for arbitration hearings.
- Coordinate files grievances, up to and including arbitrations, as well as arbitration witness preparation sessions.
- Support preparation and review of evidence and documentation for arbitration and grievance hearings.
- Maintain and manage detailed and time-sensitive grievance and arbitration tracking systems, ensuring deadlines, referrals, cancellations, and settlements are processed promptly.
- Collaborate with Legal Counsel on labour relations matters and provide costing information and analysis related to grievances and arbitrations to Finance.
- Compile and maintain detailed documents for negotiations and labour-related meetings, ensuring accurate documentation and follow-up.
- Serves as a trusted advisor and resource to HR team members by providing guidance and expertise on labour relations matters.
- Drive improvement initiatives for grievance handling processes to increase efficiency and compliance.

**_ Union Leave Administration & HRIS Coordination_**
- Process and verify union leave requests, liaising with managers and unions to ensure policy and collective agreement compliance.
- Monitor union leave data, coordinate billing with Finance, and recommend corrective actions for any discrepancies or misuse.
- Coordinate with Finance for union leave billing and adjustments.
- Support implementation of arbitration awards and collective agreement provisions in partnership with HRIS and HR operations, ensuring accuracy and consistency across systems.

**_ Special Projects & Reporting_**
- Lead or contribute to special projects such as developing labour databases, seniority reconciliations, and pay equity research.
- Prepare reports and related documents for restructuring initiatives.
- Maintain, generate, and distribute regular reports to support strategic labour relations decision-making.
- Act as a resource to redeployment and the Joint Health and Safety Committee (JHSC).
- Contribute to major departmental restructuring or contracting projects by identifying potential risks and recommending safer ways to achieve project goals.

**_ Administrative and Operational Support_**
- Provide administrative support to the Labour Relations and Employee Relations team by preparing discipline, termination and related letters for review as required.
- Act as a point of contact for initial inquiries on collective agreement interpretation; triage complex cases appropriately.
- Maintain organized and up-to-date filing systems and tracking tools for grievances, arbitration proc