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Communications and Department Assistant

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:10/11/2024
**Req ID**: 40167
**Faculty/Division**: UofT Scarborough
**Department**: UTSC:Dept-Arts, Culture & Media
**Campus**: University of Toronto Scarborough (UTSC)
**Position Number**: 00042013

**Description**:
**About us**:
The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The vibrant Department of Arts, Culture and Media (ACM) at the University of Toronto Scarborough (UTSC) brings together a wealth of artistic and academic activity under one umbrella. Its dynamic community of faculty and staff attracts students interested in building their knowledge, working across boundaries, and engaging with creative practices in arts, media and journalism. Working alongside faculty, a team of dedicated staff members provides administrative services advancing the academic mission of programs across the Department.

**Your opportunity**:
We are looking for an enthusiastic and collaborative Communications and Departmental Assistant to join our team.

As Communications Assistant, you will support the Chair or designate to ensure clear, coherent, coordinated and timely communication of the Department’s message across all channels. You will manage the Department’s internal and external communications on all programming, teaching and research related activities. In collaboration with various stakeholders, you will coordinate the preparation of high-quality communication materials, disseminate information, update and maintain the department’s website and social media presence and maintain a repository of digital media records.

As Departmental Assistant, you will assist our Curriculum and Programming Office in running our programming and recruitment events, and in providing student services on general inquiries, field placements, data collection and report generation, among others.

This role requires someone who is proactive, can work with mínimal supervision and appreciates our unique environment by demonstrating a commitment to collaboration and teamwork.

**Your responsibilities will include**:

- Fostering cooperative working relationships with a wide variety of internal and external contacts
- Coordinating the preparation and distribution of promotional/outreach materials
- Drafting and editing content for print and/or online communications channels
- Designing templates to ensure consistent brand and accessibility standards
- Maintaining information on digital platforms
- Creating and maintaining presence on social media platforms
- Responding to enquiries within the defined scope of the role and redirecting as appropriate
- Coordinating meeting schedules, agendas, materials, action and follow-up items

**Essential Qualifications**:

- Bachelor's Degree in communications, marketing, public relations or a related field or acceptable combination of equivalent experience
- Minimum 3 years of related and demonstrated experience in a marketing and/or communications position.
- Superior written and verbal communication skills
- Strong time management and organizational skills
- Experience with website maintenance and updates through content management systems (e.g. Drupal, WordPress)
- Proven experience in graphic design and managing social media platforms, including but not limited to X (Twitter), Facebook and Instagram.
- Proficient in Microsoft Office, graphic design and image editing software (e.g. Photoshop, Illustrator, InDesign), and web analytics (e.g. Google Analytics)
- Strong attention to details
- Demonstrated initiative and self-motivation
- Demonstrated ability to collaborate in a team environment, and accountability when working independently
- Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

**Assets (Nonessential)**:

- Demonstrated marketing/communications experience working in arts or media-based organizations, post-secondary or not-for-profit sectors
- Familiarity with video-editing software (e.g. Adobe Premiere, DaVinci Resolve)
- Knowledge of copyright rules and procedures

**To be successful in this role you will be**:

- Accountable
- Communicator
- Organized
- Possess a positive attitude
- Proactive
- Team player

**Closing Date**: 10/28/2024, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Continuing
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Arts & Culture

**Lived Experience Statement