Nor 24161 Maintenance Clerk

4 days ago

New Glasgow, Canada Nova Scotia Provincial Housing Agency Full time

**Maintenance Clerk**

**Northern District**

**Location: New Glasgow**

**Type of Employment: Full-Time, Permanent**

**Union Status: NSGEU Local 103**

**Competition # NOR 24161**

**Closing Date: November 12, 2024**

**About Our Opportunity**

Under the direction of the Maintenance Supervisor, the Maintenance Clerk is responsible for general correspondence, reports, work orders, material requisitions, purchase orders, and contracts. The incumbent is also responsible for receiving, recording, and routing tenant complaints, keeping vehicle logs, assisting in the preparation of vehicle and other equipment maintenance schedules and establishing and maintaining all other Maintenance department records.

**Primary Accountabilities**
- Establish and maintain project and unit maintenance files and an efficient bring forward system for general correspondence and maintenance inspections and schedules.
- Prepare, type and file assigned correspondence, reports, schedules, work orders, purchase orders, material requisitions, tenders, quotations, bids and other documentation as requested or required.
- Receive and record tenant complaints, prepare file actions/work orders and take other appropriate action as required.
- Prepare the Maintenance Department’s attendance, illness, vacation and related records as required.
- Track and report vacant unit repairs to ensure work progresses in a timely manner.
- Maintain records and liaisons with appropriate individuals concerning maintenance services contracts such as pest control, burner service, plumbing, electrical, landscaping, snow removal and ice control and others as required.
- This position also provides administrative support to the front desk reception area, as well as additional maintenance support for other Northern District site offices.
- Other duties as assigned.

**Qualifications and Experience**
- Degree or Diploma in Business Administration or Secretarial, plus two years’ related experience.
- Strong keyboarding skills with working knowledge of Microsoft Office.
- Excellent knowledge of office procedures and practices are required to maintain accurate and secure files, track, and follow-up information/report requests and manage petty cash.
- Ability to work independently with little supervision, as well as in a team environment.

**Assets**
- Emergency First Aid and WHMIS certifications.
- Working knowledge of Yardi Property Management software.

**Competencies** required at this level of work are Communication, Organization, Time-management, and Multi-tasking.

**Equivalency**

**Benefits**

Based on the employment status, eligibility and union agreement, the NSPHA offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs and flexible working schedules.

**Classification: CL 18**

**Salary Range**:$24.06 to $26.91 Hourly**

**Work Week**:35 hours**

**Note**: **This is not a Civil Service position.**

**To Apply**

**Please merge your cover letter and resume into one document when applying. In the cover letter or resume, please quote the competition number and name.**

**Submissions must be received by midnight on the closing date. We thank all applicants for their interest; however, only those selected for an interview will be contacted.**

**Job Types**: Full-time, Permanent

Pay: $24.06-$26.91 per hour

Schedule:

- Monday to Friday

Work Location: In person

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