Wes 24127 Maintenance Clerk

**Maintenance Clerk**

**Western District**

**Location: New Minas, Nova Scotia**

**Type of Employment: Full-time, Permanent**

**Union Status: NSGEU Local 25**

**Competition #: WES 24127**

**Closing Date: September 13, 2024**

**About Us**

Nova Scotia Provincial Housing Agency (NSPHA) is the provincial government agency responsible for the administration and delivery of affordable housing solutions for low-income Nova Scotians.

We contribute to the prosperity of Nova Scotia by helping individuals and families find a home that’s right for them, at a price they can afford, in a healthy and vibrant community that offers the services, support and opportunities they need. We accomplish this by working closely with other levels of government as well as private and community partners.
- **About Our Opportunity**_

Under the direction of Maintenance Supervisor, the Maintenance Clerk is responsible for typing, filing, and indexing general correspondence, reports, work orders, material requisitions, tracking vacant units and rent ready status, and purchase orders, contracts, and other records of the Maintenance department. The incumbent is responsible for receiving, recording, and routing tenant complaints, keeping vehicle logs, assisting in the preparation of vehicle and other equipment maintenance schedules, and establishing and maintaining all other Maintenance department records.

**Primary Accountabilities**
- Establish and maintain project and unit maintenance files.
- Establish and maintain an efficient bring forward system for general correspondence and maintenance inspections and schedules.
- Prepare, type and file assigned correspondence, reports, schedules, work orders, purchase orders, material requisitions, tenders, quotations, bids, and other documentation as requested or required.
- Receive and record tenant complaints, prepare work orders and take other appropriate action as required.
- Maintain records for NSPHA equipment and schedule routine maintenance for snow blowers, lawn mowers, etc.
- Maintain records and liaisons with appropriate individuals concerning maintenance services contracts such as pest control, burner service, plumbing, electrical, landscaping, snow removal and ice control and others as required.
- Provide coverage when required for reception, under the direction of client services.

**Qualifications and Experience**
- Degree or Diploma in Business Administration or Secretarial, plus two years’ related experience.
- Strong keyboarding skills with working knowledge of Microsoft Office and Yardi Property Management software.
- Excellent knowledge of office procedures and practices are required to maintain accurate and secure files, track, and follow-up information/report requests.
- Communication skills, both verbal and written.

**Assets**
- Possess current Emergency First Aid and WHMIS certifications.
- **Competencies**_ _required at this level of work are O_rganizational, Time-management, Teamwork and Adaptability to change.

**Equivalency**

**Benefits**

Based on the employment status, eligibility and union agreement, the NSPHA offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs and flexible working schedules.

**Classification: CL 18**

**Salary Range: $24.06 - $26.91 Hourly**

**Work Week: 35 hours**

**Note: This is not a Civil Service position.**

**To Apply**

**Please merge your cover letter and resume into one document when applying. In the cover letter or resume, please quote the competition number and name.**
- **Submissions must be received by midnight on the closing date. We thank all applicants for their interest; however, only those selected for an interview will be contacted.**_

**Job Types**: Full-time, Permanent

Pay: $24.06-$26.91 per hour

Work Location: In person