Executive Assistant

**Executive Assistant**

Emmerson Packaging is a third-generation family-owned company. We are an industry leader in flexible packaging solutions, and we love what we do We pride ourselves on meeting and exceeding the highest quality standards in everything we do, including adding talented people to our team This passion and pride have won us the distinction of being named one of Canada’s Best Managed companies for 11 years running.

**Our Values say it best**:

- We enhance our lives by helping others succeed
- We care about our clients, each other, and our communities
- We are responsible for the outcome of our actions
- We strive to do the right thing, even if it costs us

**JOB SUMMARY**:
The **Executive Assistant **provides administrative support to the President & Chief Executive Officer and serves as liaison to the Board of Directors and senior management team.

**COMPETENCIES**:

- Proficient in the use of Microsoft Word, Excel, and PowerPoint software programs
- Superior communication skills, both verbal and written
- Strong time-management and organizational skills
- Adaptable to various competing demands with ability to provide the highest level of service and response
- Demonstrates ability to achieve high-performance goals and meet deadlines in a fast-paced environment
- Strong attention to detail and a commitment to accuracy; detail-oriented
- Able to work independently and take initiative
- Strong interpersonal skills
- Confident and comfortable interacting with all levels of management and employees
- Good keyboarding skills
- Proven commitment to maintaining strict standards of confidentiality

**RESPONSIBILITIES**:

- Executive Support_
- Manages and maintains President & CEO’s schedule and appointments
- Arranges corporate travel and associated meetings; develops itineraries and agendas
- Prepares and edits correspondence, communications, presentations, and other documents
- Files and retrieves documents and reference materials
- Arranges and coordinates meetings and events
- Records, transcribes, and distributes minutes of meetings
- Monitors, screens, responds to, and distributes incoming communications
- Answers and manages incoming calls
- Receives and interacts with incoming visitors
- Liaises with internal staff at all levels
- Communicates directly, and on behalf of the President & CEO, with Board members and others
- Provides a bridge for smooth communication between the President and internal departments
- Works closely and effectively with the President & CEO to ensure he remains informed of upcoming commitments and responsibilities and follows up appropriately.
- Maintains a sense of issues taking place in the environment, keeping the President & CEO updated
- Successfully completes critical aspects of deliverables with a hands-on approach to tasks that facilitate the President & CEO’s ability to effectively lead the company
- Prioritizes conflicting needs; handles matters expeditiously and proactively
- Board Support and Liaison_
- Serves as the President & CEO’s administrative liaison to the Board of Directors
- Assists Board members with travel arrangements, lodging, and meal planning as needed
- Maintains discretion and confidentiality in relationships with all Board members
- Adheres to compliance with applicable rules and regulations regarding Board and Board Committee matters, including advance distribution of materials before meetings in electronic and/or paper format
- Attends Board and Board Committee meetings to record minutes; transcribes and distributes minutes
- Senior Management Liaison_
- Assists in scheduling Senior Management meetings; attends all meetings
- Coordinates the agenda of senior management team meetings and off-site meetings

**REQUIRMENTS**:

- Post-secondary business administration diploma or degree
- Five (5) years’ experience providing administrative support to executives

**PREFFERED**:

- Bachelor’s Degree

**What's in it for YOU?**
- Competitive wages
- Comprehensive health and dental benefits
- Defined contribution pension plan
- Profit Sharing program
- Training and development support
- On site gym and cafeteria
- Being part of an awesome team